EXECUTIVE ASSISTANT TO CEO – FULL TIME

? EXECUTIVE ASSISTANT TO CEO – FULL TIME Location: Dubai, UAE Start Date: August 15th, 2025 ⏳ Contract: Full-time – Long-term position About Nestor Confidential Nestor Confidential is a reference in the world of luxury hospitality and short-term rentals, offering an exclusive collection of properties and unmatched guest experiences in Europe and the Middle East. As we expand our footprint in the UAE, we are looking for a highly capable Executive Assistant to directly support the CEO based in Dubai. This is a rare opportunity to join a fast-growing group at the heart of its most strategic development phase. You will be the CEO’s right hand, ensuring that all business operations, meetings, travel, and documentation run seamlessly, with elegance and precision. Your Role: A Key Strategic Support As Executive Assistant, you will provide comprehensive administrative, organizational, and operational support to the CEO, allowing him to focus on high-level strategic initiatives. Your role will be crucial to the day-to-day efficiency and success of the company in the UAE and beyond. Key Responsibilities include: Administrative & Executive Support Calendar management: meetings, follow-ups, and reminders Email drafting, review and prioritization Organizing business travel, appointments, and confidential files Preparation of reports, presentations, and strategic documents Booking and coordination with high-end partners, clients, and suppliers Finance & Accounting Support Tracking expenses and maintaining accurate records Preparing and following up on invoices and basic budgets Assisting with financial reports and audit documentation Coordinating with accountants and legal advisors (Belgium & UAE) Operational & Strategic Involvement Supporting the CEO in key operational tasks and market expansion Assisting in the organization of launches, meetings, property visits Preparing high-level documentation and ensuring all files are up to date Liaising with internal teams across Dubai, Brussels, and abroad ? Liaison & Communication Acting as point of contact for executive-level stakeholders Organizing VIP visits, high-profile events, and private viewings Managing confidential communications with professionalism Representing the CEO with utmost discretion and class Who You Are: Profile & Skills You are not just an assistant. You are a trusted partner, capable of handling pressure, managing sensitive information, and executing with grace. You combine efficiency, emotional intelligence, and a deep sense of responsibility. Your Background: Based in Dubai Fluent in English (written and spoken) – French or Arabic is a plus Minimum 3 years in a similar executive or personal assistant role, preferably in hospitality, real estate, or finance Strong sense of discretion, integrity, and loyalty Impeccable organization and ability to anticipate needs High-level communication skills and professional appearance Good understanding of financial documents, invoices, and budgets Mastery of digital tools: Google Workspace, Microsoft Office, Dropbox, etc. Why Join Us? – What We Offer This is more than just a role – it's a stepping stone into the heart of a luxury hospitality brand with high ambitions in the Gulf region. Compensation & Benefits Package Salary: AED 9,000 – AED 12,000 / month (depending on experience) Performance bonuses tied to objectives Work phone + SIM card provided ✈️ Annual round-trip ticket to home country after 12 months UAE employment visa & basic health insurance ? Involvement in prestigious events and property launches Strong growth potential: opportunity to evolve into Chief of Staff position in the near future