Support Services Assistant (UAE National)

Job Vacancy: Executive Office Manager – Chairman’s Office Location: Abu Dhabi, UAE Salary: based on experience • About Vertix Holdings Vertix Holdings is a diversified investment group headquartered in Abu Dhabi, with a portfolio spanning real estate, education, financial services, F&B, and strategic consultancy. We are committed to sustainable growth, innovation, and value creation across the MENA region. We are seeking a highly organized, proactive, and resourceful Executive Office Manager to provide comprehensive executive, administrative, and operational support to the Chairman’s Office. The role requires exceptional multitasking abilities, strong communication skills, and the ability to manage a wide range of responsibilities in a dynamic, fast-paced environment. • Position Summary The Executive Office Manager – Chairman’s Office will be responsible for managing all aspects of the Chairman’s schedule, travel, communications, and operational requirements, while overseeing office efficiency and supporting logistics, PR, and media activities. The role combines high-level executive assistance with strategic office management, requiring discretion, adaptability, and professionalism. • Key Responsibilities Executive & Administrative Support • Manage and maintain the Chairman’s calendar, appointments, and meeting schedules. • Act as the primary point of contact between the Chairman and internal/external stakeholders. • Prepare high-quality reports, presentations, and correspondence. • Handle confidential and sensitive information with utmost discretion. Travel & Event Management • Organize and coordinate local and international travel arrangements, including flights, visas, accommodations, and transportation. • Plan and execute logistics for meetings, events, conferences, and public engagements. Office & Operations Management • Oversee daily office operations to ensure efficiency and effectiveness. • Coordinate with internal teams and external partners to align on priorities and deliverables. • Ensure smooth workflow and process optimization within the Chairman’s Office. PR, Media & Communication Support • Assist in PR activities, media relations, and brand representation. • Liaise with media outlets for interviews, statements, and press coverage. • Support the preparation of speeches, talking points, and event scripts. Personal Assistance • Provide direct personal support to the Chairman, including handling special projects and personal arrangements when required. • Requirements • Minimum 3/5 years’ experience in a similar role within the GCC region. • Age: Max 38 Years • Excellent command of English & Arabic (spoken and written). • Proven experience in logistics, PR, and media coordination. • Strong multitasking, time management, and organizational skills. • High level of professionalism, discretion, and interpersonal skills. • Proficient in MS Office Suite and digital communication tools. • Preferred Skills & Attributes • Ability to work under pressure and manage changing priorities. • Strong attention to detail with a proactive approach to problem-solving. • Understanding of GCC cultural norms and business etiquette. • Strong relationship-building skills and a professional network in the region.

Join our team in a dynamic position that combines the responsibilities of both an Office Assistant and a Personal Assistant. This unique role requires a versatile individual with excellent organizational skills to manage office tasks, coupled with the ability to provide personalized assistance to key individuals within the organization. Office assistant Job Duties: Coordination of office maintenance activities; Provide administrative and clerical support to studio leadership, HR, Finance; Communicate and coordinate work with vendors, building management, landlords, and other external service companies; Provide all needed administrative and clerical support to guests, clients, and visiting colleagues; Oversee travel arrangements and prepares itineraries; Oversee office mail and package process; assist with distribution of incoming letters, packages, as well as sets up outgoing deliveries; Oversee office supplies and food inventories process; helps to order when needed; Assists in budget preparation, financial planning, and cost avoidance; produces periodic reporting, documentation, and inventories according to company procedures; Seeks to improve office operations through creative improvement of existing processes; Proceed with any other tasks from Studio Leadership as necessary. Personal assistant Job duties: Working with the Executive Team (CEO and COO) to coordinate the outreach activities; Providing sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements; Completing a broad variety of administrative tasks that facilitate the Eexc.team ability to effectively lead the organization; Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive team; Arranging business and personal travel: planning, booking, expense reporting, supporting all necessary requests during the travel; Covering various personal requests such as: managing domestic personnel (cleaners, technicians), ordering necessary goods and services, etc. Requirements Good spoken and written English skills; At least three (3) plus years in similar roles; preferably with international companies; ·Excellent communication skills and ability to work under pressure; Strong PC skills; knowledge of MS Word, Excel, Powerpoint; Experience working with senior-level management people; Accuracy and attentiveness to details. Benefits Working with an international team of world class professionals; Friendly team and a family-like environment; Casual workplace environment in Abu Dhabi.

Job Posting: Lighting Sales Specialist Location: Abu Dhabi, UAE Employment Type: Full-time Position Overview: We are seeking a results-driven and knowledgeable Lighting Sales Specialist to join our team. The ideal candidate will have in-depth experience in lighting products, and lighting solutions, and will be responsible for developing new business opportunities and providing tailored lighting solutions to clients. Key Responsibilities: • Promote and sell architectural, decorative, and technical lighting products and solutions. • Build and maintain strong relationships with consultants, contractors, interior designers, and end-users. • Understand project requirements and propose lighting solutions accordingly. • Prepare technical offers, BOQs, and project quotations. • Collaborate with the design and technical team to deliver custom solutions. • Stay up to date on product lines, industry trends, and lighting innovations. • Achieve sales targets and manage the full sales cycle. Requirements: • Minimum 1–3 years of experience in lighting sales or electrical product sales. • Strong technical knowledge of lighting types (LED, architectural, landscape, etc.). • Understanding lighting systems and integration is a plus. • Excellent communication, presentation, and negotiation skills. • Proficient in Microsoft Office; knowledge of AutoCAD or Dialux is an advantage. • UAE driving license is preferred. • Fluency in English Arabic is a plus.

Job Summary: The Office Boy will provide general office support to ensure smooth day-to-day operations. This includes handling basic administrative tasks, maintaining office cleanliness, and assisting staff with various duties as required. Key Responsibilities: -Maintain the cleanliness and organization of the office, including workstations, meeting rooms, and pantry. -Serve tea, coffee, and refreshments to staff and visitors as required. -Handle incoming and outgoing documents, parcels, and deliveries. -Assist with photocopying, scanning, and filing of documents. -Support the administrative team with routine office tasks. -Ensure the pantry and office supplies are stocked and maintained. -Assist in setting up meeting rooms or arranging office events. -Perform any other duties assigned by the management. Requirements: -High school diploma or equivalent. -Previous experience in a similar role is preferred. -Basic knowledge of office cleaning and maintenance. -Good communication and interpersonal skills. -Punctual, reliable, and professional in appearance and behavior.

Specific responsibilities can include: Client Communication: Answering phones, responding to emails, and providing general customer service to clients. Scheduling: Coordinating appointments, showings, and meetings for agents and clients. Document Management: Organizing and maintaining physical and electronic files, including contracts, leases, and other real estate documents. Database Management: Updating and maintaining client and property databases. Marketing Support: Assisting with the creation of marketing materials, online property postings, and other promotional activities. Transaction Coordination: Assisting with the preparation and processing of real estate transactions, including sales, purchases, and rentals. Financial Tasks: Assisting with the preparation of financial reports, tracking payments, and managing invoices. Office Management: Ensuring the office runs smoothly by ordering supplies, managing equipment, and coordinating with vendors.

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