Abu Dhabi Administration & Office Support Job Listings

798

Java Developer

Seven Emirates Super Market Electra Street

jobs

AED 5,000-13,000/month

Support Services Assistant (UAE National)63370414556547111

Workable

Support Services Assistant (UAE National)

Abu Dhabi - United Arab Emirates

The Support Services Assistant is responsible for ensuring the efficient operation of all support functions such as HR, Admin, Finance, Legal, Audit, IT etc by providing effective administrative support and professional secretarial services. Responsibilities and duties Arranging a variety of meetings and special events on behalf of the team Follow-up, ensuring specific issues receive immediate attention Dealing with incoming email, faxes and post, often corresponding on behalf of the support functions chiefs Maintains orderly files and accurate records, retrieving information as required Writing and keeping custody of minutes of meeting and all follow ups on action items. Producing documents, briefing papers, reports and presentations; Carrying out specific projects and research; Supporting the team and any projects or establishments that comes under the departments Perform other duties as assigned by Line Manager Translating documents Maintaining online records and systems as required for all departments Requirements High School Diploma essential; Bachelor’s Degree preferred A minimum of 7 years experience, reporting to a senior executive level position Competent computer literacy and the ability to use word processing and spreadsheet software packages in the Microsoft environment

Negotiable Salary

Administrative Assistant63369865191427112

Workable

Administrative Assistant

Abu Dhabi - United Arab Emirates

Join our team in a dynamic position that combines the responsibilities of both an Office Assistant and a Personal Assistant. This unique role requires a versatile individual with excellent organizational skills to manage office tasks, coupled with the ability to provide personalized assistance to key individuals within the organization. Office assistant Job Duties: Coordination of office maintenance activities; Provide administrative and clerical support to studio leadership, HR, Finance; Communicate and coordinate work with vendors, building management, landlords, and other external service companies; Provide all needed administrative and clerical support to guests, clients, and visiting colleagues; Oversee travel arrangements and prepares itineraries; Oversee office mail and package process; assist with distribution of incoming letters, packages, as well as sets up outgoing deliveries; Oversee office supplies and food inventories process; helps to order when needed; Assists in budget preparation, financial planning, and cost avoidance; produces periodic reporting, documentation, and inventories according to company procedures; Seeks to improve office operations through creative improvement of existing processes; Proceed with any other tasks from Studio Leadership as necessary. Personal assistant Job duties: Working with the Executive Team (CEO and COO) to coordinate the outreach activities; Providing sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conﬂicts; make judgements and recommendations to ensure smooth day-to-day engagements; Completing a broad variety of administrative tasks that facilitate the Eexc.team ability to eﬀectively lead the organization; Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive team; Arranging business and personal travel: planning, booking, expense reporting, supporting all necessary requests during the travel; Covering various personal requests such as: managing domestic personnel (cleaners, technicians), ordering necessary goods and services, etc. Requirements Good spoken and written English skills; At least three (3) plus years in similar roles; preferably with international companies; ·Excellent communication skills and ability to work under pressure; Strong PC skills; knowledge of MS Word, Excel, Powerpoint; Experience working with senior-level management people; Accuracy and attentiveness to details. Benefits Working with an international team of world class professionals; Friendly team and a family-like environment; Casual workplace environment in Abu Dhabi.

Negotiable Salary

Admin cum Sales and marketing officer63369830754563113

Workable

Admin cum Sales and marketing officer

Abu Dhabi - United Arab Emirates

Job Summary: We are looking for a female Admin cum Sales and Marketing Officer to join our real estate and construction company. The ideal candidate will be solely responsible for all marketing activities while also handling day-to-day administrative tasks. She must be self-driven, hardworking, and capable of generating leads through social media, phone calls, and in-person visits — all without supervision. Key Responsibilities: Marketing Responsibilities : Develop and execute marketing strategies to promote the company's real estate and construction services Manage all company social media platforms and digital marketing activities Generate and follow up on leads through online platforms, calls, and in-person visits Create content, visuals, and promotional materials as needed Build and maintain strong relationships with potential and existing clients Monitor and analyze marketing performance and adapt strategies accordingly Administrative Duties: Manage daily office operations and support the management team Answer calls, respond to client inquiries, and maintain organized communication Prepare reports, maintain client databases, and manage documents Ensure smooth coordination of appointments, meetings, and property visits Requirements: Female candidates only Must have own visa (e.g., spouse or freelance visa) Strong background in marketing and client relationship management Excellent communication and interpersonal skills Ability to work independently without supervision Proficiency in using social media for business and lead generation Experience in real estate or construction sectors is an advantage Multitasking and time-management skills are essential Compensation: Salary: AED 3,000 – AED 3,500 (depending on experience) Commissions/bonuses may apply based on performance Requirements Requirements: Female candidates only Must have own visa (e.g., spouse or freelance visa) Strong background in marketing and client relationship management Excellent communication and interpersonal skills Ability to work independently without supervision Proficiency in using social media for business and lead generation Experience in real estate or construction sectors is an advantage Multitasking and time-management skills are essential

Negotiable Salary

Senior Contracts Specialist63369803703041114

Workable

Senior Contracts Specialist

Abu Dhabi - United Arab Emirates

We are? We are EnerMech, a specialist service company that delivers safe, integrated solutions for complex energy projects. For over 50 years, we’ve been energizing our clients across the world with unrivalled expertise, equipment, and technology that supports the entire asset life-cycle – offshore and on land. We enable progress through our three global business lines: Energy Solutions, Infrastructure & Industrial Solutions, and Lifting Solutions. Within these areas, we offer a wide range of services, including cranes, lifting, fluid power, training, equipment rental, pipeline and subsea, process, and valves – all designed to help our clients optimize performance, enhance reliability, and improve efficiency. With a focus on operational excellence, we deliver value through our customized integrated solutions. This approach reduces risk and enhances efficiencies making us a leading and trusted partner every step of the way. The role? An exciting new permanent role has arisen for a Contracts Specialist or Senior Contracts Specialist to join our Commercial team here at EnerMech. This role is full time and will be primarily based in our offices in Aberdeen. Hybrid or remote working may be considered for the right candidate but regular attendance at our headquarters in Aberdeen will be required to ensure adequate integration and support to the business. Reporting to the Contracts Manager, you will be a key member of European Commercial Team. You will be primarily responsible for the review, qualification and negotiation of a diverse range of contractual agreements and commercial arrangements throughout Europe. The role is primarily focused on ensuring that business risks and contractual liability are suitably managed in accordance with the company’s contracting policy. Main duties and responsibilities will include; Providing specialist contract expertise in support of EnerMech’s contracting and tendering activity within UK and Europe across all of EnerMech’s service lines Draft legal contractual wording for qualifications to client contracts in line with EnerMech Contracting Policies Provide risk reviews and requests for approvals for deviations to EnerMech standard contracting position Providing sound contractual advice as necessary to the business including the Regional management team, Business Lines, Supply Chain and Project teams. Formally presenting contractual positions and strategies at regional and board level approval meetings as required Undertaking all contract administration tasks including preparing contractual documentation for execution and the maintaining of complete records. Preparing commercially thoughtful qualifications to contract in alignment with contracting policy and relevant risk factors Engaging with key internal stakeholders in the review of contractual positions and seeking necessary Legal/Tax/Insurance advice and input as may be necessary. Confidently conducting client facing contract negotiations to secure the best possible position for EnerMech in accordance with company procedures and approval levels. Adding value and support in any Project handover / kick off meeting with the operations and project team to ensure project get off to the best possible start. Provide all necessary assistance and support in the early resolution of contractual issues and disputes. Assisting the Contracts Manager in implementing strategic business improvement measures and developing policy and processes. You are? To be successful in this position you will have the following; Be a driven self-starter driven by achieving team success and striving to make improvements Relevant experience in a Contracts role within the oil and gas or construction industries. Although those with relevant transferable experience and skills from other industries and sectors may be considered Be familiar with negotiating key contractual terms and the intricacies of liability, Indemnity and warranty provisions and have an excellent attention to detail A background in commercial and contractual drafting and negotiation Excellent interpersonal skills and be able to communicate and influence persons at all levels Hold a degree in Quantity Surveying or Law or similar Experience in working with LOGIC and NEC contracting forms would be advantageous Diversity & Inclusion At EnerMech we want to create a diverse and inclusive organisation and grow together to make a vibrant business. We are not there yet, but the desire is steadfast, so please consider a career with us in an organisation where differences in background, culture, education, working style and less obvious differences are respected and celebrated.

Negotiable Salary

Dubizzle

Personal Assistant/Side Business Manager

164 Saeed Bin Atiq Al Hameli St - Al Mushrif - W52 - Abu Dhabi - United Arab Emirates

Looking for highly skilled, highly educated FEMALE FILIPINA, to be full time personal assistant and also handle my side business matters (event company) Must be able to plan, schedule, manage daily tasks of myself and kids. Must be extremely fluent in English. Prefer if you have own car. Live out, will provide visa

AED 2,000-3,999/month

Dubizzle

Administrative and Secretary Support

Al Ferdous Tower - 904 Sheikh Zayed Bin Sultan St - Al Danah - Zone 1 - Abu Dhabi - United Arab Emirates

**Position Overview:** The Administrative and Secretary Support role is crucial to our daily operations. The ideal candidate must have over 4 years of experience in administrative support, exclusively in the real estate industry. This individual will assist in streamlining office functions, managing schedules, and providing top-notch customer service. **Key Responsibilities:** - Provide administrative support to the management team and real estate agents. - Manage property listings, update CRM systems, and ensure marketing materials are accurate and up to date. - Prepare contracts, forms, and other documentation for sales and leasing transactions (Tawtheeq). - Answer phone calls, respond to emails, and manage correspondence in a professional manner. - Schedule appointments, meetings, and property viewings, ensuring efficient time management for all team members. - Maintain and organize client files and documents in compliance with company policies. - Prepare reports, presentations, and other documents as needed. - Assist in marketing efforts, including managing social media accounts and creating promotional materials. - Facilitate communication between clients, agents, and other departments. - Handle general office duties such as office supplies management and vendor coordination. **Qualifications:** - Minimum of 4 years of experience in an administrative or secretary role, preferably in real estate or a similar field. - Strong organizational and multitasking skills. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. - Excellent written and verbal communication skills in English. - Strong attention to detail and a proactive approach to problem-solving. - Ability to maintain confidentiality and handle sensitive information. - A friendly demeanor with exceptional customer service skills. **What We Offer:** - Competitive salary and benefits package. - A supportive and dynamic work environment. - Opportunities for professional development and career growth.

Negotiable Salary

Dubizzle

General Secretary

7HPPPP8P+7M

General Secretary required for a manufacturing company based in Abu Dhabi. University graduate with minimum 5 years experience is required.

Negotiable Salary

Dubizzle

Executive Office Manager

FCX3+M5 Abu Dhabi - United Arab Emirates

Job Vacancy: Executive Office Manager – Chairman’s Office Location: Abu Dhabi, UAE Salary: based on experience • About Vertix Holdings Vertix Holdings is a diversified investment group headquartered in Abu Dhabi, with a portfolio spanning real estate, education, financial services, F&B, and strategic consultancy. We are committed to sustainable growth, innovation, and value creation across the MENA region. We are seeking a highly organized, proactive, and resourceful Executive Office Manager to provide comprehensive executive, administrative, and operational support to the Chairman’s Office. The role requires exceptional multitasking abilities, strong communication skills, and the ability to manage a wide range of responsibilities in a dynamic, fast-paced environment. • Position Summary The Executive Office Manager – Chairman’s Office will be responsible for managing all aspects of the Chairman’s schedule, travel, communications, and operational requirements, while overseeing office efficiency and supporting logistics, PR, and media activities. The role combines high-level executive assistance with strategic office management, requiring discretion, adaptability, and professionalism. • Key Responsibilities Executive & Administrative Support • Manage and maintain the Chairman’s calendar, appointments, and meeting schedules. • Act as the primary point of contact between the Chairman and internal/external stakeholders. • Prepare high-quality reports, presentations, and correspondence. • Handle confidential and sensitive information with utmost discretion. Travel & Event Management • Organize and coordinate local and international travel arrangements, including flights, visas, accommodations, and transportation. • Plan and execute logistics for meetings, events, conferences, and public engagements. Office & Operations Management • Oversee daily office operations to ensure efficiency and effectiveness. • Coordinate with internal teams and external partners to align on priorities and deliverables. • Ensure smooth workflow and process optimization within the Chairman’s Office. PR, Media & Communication Support • Assist in PR activities, media relations, and brand representation. • Liaise with media outlets for interviews, statements, and press coverage. • Support the preparation of speeches, talking points, and event scripts. Personal Assistance • Provide direct personal support to the Chairman, including handling special projects and personal arrangements when required. • Requirements • Minimum 3/5 years’ experience in a similar role within the GCC region. • Age: Max 38 Years • Excellent command of English & Arabic (spoken and written). • Proven experience in logistics, PR, and media coordination. • Strong multitasking, time management, and organizational skills. • High level of professionalism, discretion, and interpersonal skills. • Proficient in MS Office Suite and digital communication tools. • Preferred Skills & Attributes • Ability to work under pressure and manage changing priorities. • Strong attention to detail with a proactive approach to problem-solving. • Understanding of GCC cultural norms and business etiquette. • Strong relationship-building skills and a professional network in the region.

AED 8,000-11,999/year