Receptionist for a Wellness Center in Dubai

Ontime Group is seeking a dedicated Receptionist for our Aesthetic Clinic located in Meydan, Dubai. The ideal candidate will provide exceptional customer service and administrative support, helping to create a welcoming environment for our clients visiting the clinic. Responsibilities Warmly greet and welcome clients upon their arrival Manage phone calls, schedule appointments, and oversee the clinic's daily calendar Provide clients with detailed information regarding aesthetic services and treatments available Assist clients with check-in and check-out processes, ensuring all forms are completed accurately Maintain a tidy and organized reception area and waiting room Process payments, manage billing inquiries, and assist with insurance verifications Coordinate with clinic staff to optimize patient flow and ensure a seamless experience Address client questions and concerns promptly and professionally Requirements Previous experience as a Receptionist in an aesthetic clinic or similar environment Strong communication and interpersonal skills Excellent customer service abilities with a focus on client satisfaction Familiarity with appointment scheduling and managing a busy calendar Proficient in computer applications and electronic medical records Attention to detail and strong organizational skills Ability to multitask and work effectively in a fast-paced setting Professional appearance and a welcoming demeanor Fluency in English; knowledge of additional languages is advantageous Benefits Salary + Benefits

We are seeking an Admin & Sales Coordinator to support our daily operations. - Prepare and issue quotations, delivery notes, sales invoices, and purchase orders using the accounting software - Manage petty cash - Keep track of incoming and outgoing stocks - Respond to customer queries via phone and email regarding products and services - Support in staff visa processing and maintaining employee files - Provide administrative and sales support to the team as needed - File Management

Ontime Group is urgently seeking a skilled Receptionist with experience in an aesthetic clinic in the UAE, available for immediate joining. This role is crucial in providing outstanding customer service and ensuring a pleasant experience for our clients as they visit our facility. Responsibilities Greet and welcome clients with a warm and professional demeanor Handle incoming calls, manage appointment scheduling, and maintain the clinic's calendar Provide clear and accurate information about clinic services and treatments Assist clients during check-in, assist with forms, and ensure client records are updated Maintain the cleanliness and organization of the reception area Process payments, handle billing inquiries, and assist with insurance verification Work closely with the team to ensure a smooth patient flow and appointment management Respond to client inquiries and resolve any concerns promptly and professionally Requirements Proven experience as a Receptionist in an aesthetic clinic in the UAE Excellent verbal and written communication skills Strong customer service capabilities and attention to detail Experience with appointment management and clinic calendar coordination Proficient in computer applications and electronic medical records systems Able to work in a fast-paced environment and manage multiple tasks Professional attitude and appearance Availability for immediate joining is a must Fluency in English; additional languages are advantageous Benefits Salary + Benefits

Office Assistant – Fashion Manufacturing Company (Dubai) We are a leading fashion manufacturing company based in Dubai, looking for a dedicated and organized Office Assistant to join our team. Responsibilities: • Handle day-to-day office administrative tasks. • Prepare and manage documents, reports, and correspondence. • Communicate professionally with customers and suppliers (email, phone, in-person). • Maintain records and filing systems. • Support management in coordinating schedules and tasks. Requirements: • Proficiency in MS Office (Word, Excel, Outlook). • Strong communication and interpersonal skills. • Good organizational and time-management skills. • Previous experience in office administration or customer service is an advantage. • Must be based in UAE and ready to join immediately. Location: Dubai (Warsan 4) Industry: Fashion Manufacturing

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average? If yes, then this is the job you're looking for, webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA. Role Overview: We are seeking a proactive, highly organized, and resourceful Executive Assistant & Office Manager to support our COO and manage the administrative operations of our newly established Dubai office. This dual-role position is critical in ensuring operational efficiency, supporting executive priorities, and establishing a well-functioning and professional office environment as we scale into the region. Key Responsibilities: Executive Support (COO): Provide high-level administrative support to the COO, including calendar management, meeting coordination, travel arrangements, and expense tracking. Act as a gatekeeper and point of contact for internal and external stakeholders on behalf of the COO. Prepare reports, presentations, briefing documents, and meeting notes. Track key action items and ensure timely follow-up and execution across departments. Assist with COO’s project management needs, including tracking milestones for strategic initiatives and acquisitions. Office Management (Dubai Office): Own all administrative aspects of the Dubai office, including office supplies, facilities management, vendor relationships, and IT coordination. Support the setup and ongoing management of office systems, processes, and tools in line with regional compliance and global standards. Liaise with building management, utilities, and service providers to ensure smooth daily operations. Manage onboarding logistics for new hires in the Dubai office (workspace, access, equipment, etc.). Maintain an organized and welcoming office environment aligned with the company’s brand and culture. Requirements 5+ years’ experience in an Executive Assistant, Office Manager, or similar administrative role, ideally in a high-growth or international environment. Experience supporting C-level executives and managing office administration. Strong organizational skills, with the ability to multitask and prioritize in a fast-paced environment. Discretion and professionalism in handling sensitive information. Strong written and verbal communication skills in English; Arabic is a plus. Proficient in Google Workspace and Microsoft Office; experience with project management tools is a plus. Personal Attributes: Proactive and solutions-oriented with a "no task too small" attitude. Comfortable working independently and taking initiative in a startup-to-scale-up environment. High attention to detail and a sense of ownership. Strong interpersonal skills and a collaborative mindset. Adaptable and comfortable with ambiguity during periods of growth and change.

*Job Opportunity: Personal Assistant to CEO (Dubai-Based)* *Location:* Dubai, UAE Nationality : Indian Only Gender : Female only *Role Type:* Full-time, In-Person *Travel:* Frequent and rigorous international travel required Notice period : Immediate joiners only Experience : 0-1 year Marital status required : Unmarried . Language : English / Hindi/ Marati Only Salary: To be discussed directly with the CEO and based on experience and interview To Apply : kindly share the following at your earliest convenience: • Pls send your Updated Resume with Recent Photograph Please also confirm: • Your expected salary : • Whether you are comfortable with frequent and rigorous travel : • If you currently hold a valid USA visa (If not, no worries — we can apply for one from Dubai.) Please note: Maintaining confidentiality in this role is extremely important and will be expected at all times. ⸻ Key Roles and Responsibilities: • Calendar Management: Scheduling appointments, meetings, and events, managing my calendar, and ensuring I’m prepared for all engagements. • Communication Management: Screening phone calls, managing email correspondence, and drafting communications on my behalf. • Travel Arrangements: Booking flights, accommodations, transportation, and managing detailed travel itineraries. • Meeting Coordination: Organizing and facilitating meetings, preparing agendas, taking minutes, and distributing materials. • Administrative Support: Managing files, maintaining databases, preparing reports and presentations, and handling various office tasks. • Event Planning: Assisting with the planning and execution of events including sourcing venues, arranging catering, and handling logistics. • Financial Tasks: Managing expense records, processing invoices, and assisting with other finance-related duties. • Research and Information Management: Conducting research, compiling data, and preparing briefing materials as needed. • Discretion and Confidentiality: Handling sensitive information with complete discretion. • Problem-Solving and Decision-Making: Proactively resolving issues and making informed decisions on my behalf when required.