Special Assistant, Bulk Commodities International Dubai

Senior Executive Assistant to Founders – Dubai About AI Acquisition AI Acquisition is The Growth Partner reimagined - a bold evolution of our mission to empower businesses to start, scale, and succeed with AI. In less than two years, we’ve partnered with over 1,200 entrepreneurs from companies like Amazon, JP Morgan, and Deloitte, helping them achieve remarkable growth and scalability. Our mission remains the same: to revolutionize how businesses grow by leveraging cutting-edge AI systems, proven strategies, and a relentless focus on delivering measurable results. Hear from our leaders: Jordan Lee, Co-Founder & Chairman, shares insights about the business: Watch here Matthew Jones, CEO, discusses his career progression and personal growth since joining AI Acquisition: Watch here Why Join Us? We’re a fast-growing, entrepreneurial company that values innovation, collaboration, and personal growth. At AI Acquisition, you’ll work alongside exceptionally talented individuals in a high-performance environment where your contributions directly impact the success of our clients and the company. This isn’t just a job—it’s an opportunity to create a new and better life while working with visionary leaders who are shaping the future of AI-driven business growth. The Role We’re seeking a Sr. Executive Assistant & Chief of Staff to support our two Founders based in Dubai. This is a unique opportunity to become a strategic partner to our visionary leaders and play a critical role in driving the company’s mission forward. As the Sr. Executive Assistant & Chief of Staff, you’ll go beyond traditional administrative duties, immersing yourself in a dynamic environment where your insights and proactivity will directly contribute to the company’s success and the achievements of our global clients. What You’ll Do Calendar Management: Schedule and manage all appointments, meetings, and events, ensuring the Founders are well-prepared and punctual. Meeting Coordination: Organize meetings, prepare agendas, and take minutes when required. Email and Inbox Management: Monitor and triage the Founders’ inboxes and Slack channels daily, prioritize emails, draft correspondence, and handle communications on their behalf. Travel Arrangements: Manage all travel logistics, including booking flights, arranging accommodations, and preparing detailed itineraries. Ensure all travel documents, visas, and requirements are up to date. Stakeholder Liaison: Serve as the primary point of contact for internal and external stakeholders, coordinating with team members, clients, suppliers, and partners. Customer Relations: Assist in managing relationships with key customers, maintaining records of interactions, and ensuring timely follow-ups. Personal Assistance: Support the Founders with personal administrative tasks, including managing personal emails, appointments, and travel arrangements. Office Management: Oversee general office duties such as ordering supplies, coordinating equipment maintenance, and managing vendor relationships. Project Management: Oversee and support ad-hoc projects as directed by the Founders. Requirements What We’re Looking For Experience: Proven experience as an EA / Chief of Staff to Founders or senior executives in a fast-paced, remote environment, preferably within a startup. Organizational Skills: Exceptional ability to multitask and prioritize effectively. Independence: Capable of understanding context and making independent decisions on behalf of the Founders. Problem-Solving: Strong ability to think on your feet and tackle challenges proactively. Adaptability: Positive, can-do attitude with the ability to handle last-minute changes. Attention to Detail: Meticulous attention to ensure accuracy in all tasks. Communication Skills: Highly proficient in written and verbal English with excellent interpersonal skills. Confidentiality: High level of discretion in handling sensitive and confidential information. Travel Coordination: Experience managing international travel arrangements and familiarity with visa and documentation processes. Technical Proficiency: Familiarity with tools like Google Workspace, Slack, Notion, ClickUp, and Miro. Startup Experience: Previous experience working closely with startup founders or in a startup environment. Benefits What’s In It For You? Competitive Compensation: negotiable based on experience and track record. Performance-Based Incentives: Quarterly bonuses tied to your contributions and results. Personal Development: 1:1 coaching from C-Suite leaders and access to $20,000 worth of training. Growth Opportunities: Invitation to a share scheme after 12 months, based on performance and the value you bring to the organization. Remote Flexibility: Work from anywhere while supporting our Dubai-based Founders. How to Apply If you’re ready to take on a challenging and rewarding role that will push you to new heights, we’d love to hear from you! Please submit: Your updated resume. A short cover letter explaining why you’re the perfect fit for this role. Links to any relevant work or references, if applicable.

We are looking for personal business Assistant for Real Estate Entrepreneur Highly organized and responsible personal assistant. What you’ll do: • Manage calendars, schedule appointments, and coordinate meetings (online & offline). • Assist with both business and personal tasks — from hosting a Zoom call to arranging daily errands. • Research and handle ad-hoc tasks — e.g., finding a great gym or booking last-minute reservations. • Be flexible and mobile — meetings may take place across the city. • Occasionally available during evenings/weekends if urgent tasks arise. What we value: • Strong communication skills. • Self-discipline and ownership of results (not hours). • Ability to switch quickly between very different tasks. • Reliability and a proactive mindset. Compensation: Base salary + performance bonuses + team-related incentives. Work format: Flexibility and mobility are key - be ready to adjust and move around the city as needed.

BlackStone eIT, a forefront leader in the tech industry, is on the hunt for a highly organized and capable Office Manager. This pivotal role is essential for ensuring the seamless operations of our office environment. The Office Manager will effectively manage various administrative tasks and contribute to the overall productivity and morale of our team. Core Responsibilities Oversee the daily operations of the office and administer office policies and procedures. Maintain efficient office logistics, including supply inventory management and service provider coordination. Supervise administrative staff, providing training and support as needed. Coordinate meetings, travel arrangements, and appointments for team members. Manage communication channels, including direct correspondence and inquiries. Assist in the development and management of budgets related to office expenditures. Plan company events and activities to enhance team engagement and company culture. Requirements 3-5 years of office management experience, particularly in a tech-focused environment. Strong multitasking and problem-solving skills. Exceptional organizational capabilities and attention to detail. Proficiency in office management software and Microsoft Office Suite. Excellent written and verbal communication skills. Ability to adapt to a fast-paced and changing work environment. Keen understanding of budgeting and accounting principles. Benefits Private Health Insurance Paid Time Off

Position: Personal Assistant (Admin, Project Coordination & Social Media – Fit-Out Industry) Location: onsite and running errands (Ajman based) Type: Full-time Must have license and a car We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support our daily business operations in the fit-out and interior design sector. This role requires strong administrative skills, industry knowledge, social media management capabilities, and the ability to handle multiple priorities efficiently. Key Responsibilities: • Admin & Organization: Organize and maintain all administrative files and digital desktop workspace for smooth daily operations. • Accounting & Invoicing: Coordinate with the accounts team by preparing and submitting invoices according to the payment terms stated in the quotations, and ensure timely follow-up for payments. • Quotations & Proposals: Gather information from the estimation team to prepare and send professional quotations to clients. • Client Communication: Send and follow up on emails, manage client correspondences, and maintain strong relationships. • Meeting Support: Shadow in meetings, take accurate minutes, and ensure action items are followed up. • Industry Knowledge: Understand fit-out/interior project workflows and terminology to communicate effectively with the team and clients. • Social Media Management: Organize and manage company social media pages (Instagram, Facebook, LinkedIn, etc.), post and schedule content, edit photos, and ensure high-quality visuals are shared to represent the brand. • On-Ground Support & Errands: Be flexible to move around as required, including running errands to support site needs, gathering material samples, placing orders for uniforms, stationery, and site supplies, and ensuring timely delivery to the right locations. Requirements: • Proven experience in personal assistance or admin coordination, preferably in fit-out/interior design or construction. • Strong organizational and multitasking skills. • Excellent written and verbal communication in English. • Proficiency in MS Office, email correspondence, and document preparation. • Experience in social media management and basic photo editing (Photoshop, Canva, or similar). • Ability to work independently, handle multiple priorities, and manage tasks both remotely and on-site. • Flexible to work remotely, with the ability to attend in-person meetings and visit sites when required (Dubai-Ajman-Sharjah-based preferred). We Offer: • Flexible work arrangements (hybrid). • Exposure to diverse and exciting interior fit-out projects. • Opportunity to combine administrative and creative skills. • Collaborative and professional work environment.

The Support Services Assistant is responsible for ensuring the efficient operation of all support functions such as HR, Admin, Finance, Legal, Audit, IT etc by providing effective administrative support and professional secretarial services. Responsibilities and duties Arranging a variety of meetings and special events on behalf of the team Follow-up, ensuring specific issues receive immediate attention Dealing with incoming email, faxes and post, often corresponding on behalf of the support functions chiefs Maintains orderly files and accurate records, retrieving information as required Writing and keeping custody of minutes of meeting and all follow ups on action items. Producing documents, briefing papers, reports and presentations; Carrying out specific projects and research; Supporting the team and any projects or establishments that comes under the departments Perform other duties as assigned by Line Manager Translating documents Maintaining online records and systems as required for all departments Requirements High School Diploma essential; Bachelor’s Degree preferred A minimum of 7 years experience, reporting to a senior executive level position Competent computer literacy and the ability to use word processing and spreadsheet software packages in the Microsoft environment

UAE Experienced Office Secretary cum Florist required for a Plants and Flower Company in Dubai