Secretary/Receptionist

? EXECUTIVE ASSISTANT TO CEO – FULL TIME Location: Dubai, UAE Start Date: August 15th, 2025 ⏳ Contract: Full-time – Long-term position About Nestor Confidential Nestor Confidential is a reference in the world of luxury hospitality and short-term rentals, offering an exclusive collection of properties and unmatched guest experiences in Europe and the Middle East. As we expand our footprint in the UAE, we are looking for a highly capable Executive Assistant to directly support the CEO based in Dubai. This is a rare opportunity to join a fast-growing group at the heart of its most strategic development phase. You will be the CEO’s right hand, ensuring that all business operations, meetings, travel, and documentation run seamlessly, with elegance and precision. Your Role: A Key Strategic Support As Executive Assistant, you will provide comprehensive administrative, organizational, and operational support to the CEO, allowing him to focus on high-level strategic initiatives. Your role will be crucial to the day-to-day efficiency and success of the company in the UAE and beyond. Key Responsibilities include: Administrative & Executive Support Calendar management: meetings, follow-ups, and reminders Email drafting, review and prioritization Organizing business travel, appointments, and confidential files Preparation of reports, presentations, and strategic documents Booking and coordination with high-end partners, clients, and suppliers Finance & Accounting Support Tracking expenses and maintaining accurate records Preparing and following up on invoices and basic budgets Assisting with financial reports and audit documentation Coordinating with accountants and legal advisors (Belgium & UAE) Operational & Strategic Involvement Supporting the CEO in key operational tasks and market expansion Assisting in the organization of launches, meetings, property visits Preparing high-level documentation and ensuring all files are up to date Liaising with internal teams across Dubai, Brussels, and abroad ? Liaison & Communication Acting as point of contact for executive-level stakeholders Organizing VIP visits, high-profile events, and private viewings Managing confidential communications with professionalism Representing the CEO with utmost discretion and class Who You Are: Profile & Skills You are not just an assistant. You are a trusted partner, capable of handling pressure, managing sensitive information, and executing with grace. You combine efficiency, emotional intelligence, and a deep sense of responsibility. Your Background: Based in Dubai Fluent in English (written and spoken) – French or Arabic is a plus Minimum 3 years in a similar executive or personal assistant role, preferably in hospitality, real estate, or finance Strong sense of discretion, integrity, and loyalty Impeccable organization and ability to anticipate needs High-level communication skills and professional appearance Good understanding of financial documents, invoices, and budgets Mastery of digital tools: Google Workspace, Microsoft Office, Dropbox, etc. Why Join Us? – What We Offer This is more than just a role – it's a stepping stone into the heart of a luxury hospitality brand with high ambitions in the Gulf region. Compensation & Benefits Package Salary: AED 9,000 – AED 12,000 / month (depending on experience) Performance bonuses tied to objectives Work phone + SIM card provided ✈️ Annual round-trip ticket to home country after 12 months UAE employment visa & basic health insurance ? Involvement in prestigious events and property launches Strong growth potential: opportunity to evolve into Chief of Staff position in the near future

A receptionist is typically the first point of contact for visitors and callers at an organization, providing a welcoming and professional first impression. They manage the front desk, handle phone calls, and assist with various administrative tasks to ensure smooth daily operations. Receptionists need strong communication, organizational, and multitasking skills. Key Responsibilities: 1. Greeting and Assisting Visitors 2. Managing Incoming and Outgoing Communication 3, Maintaining the Reception Area 4. Scheduling and Calendar Management 5. Administrative Support VISA AND ACCOMODATION PROVIDED ASIA AND AFRICA CAN APPLY DIRECT HIRING SEND ME CV ON WHATSAPP - 056 724 1900

• Greet visitors, clients, and employees with a professional and welcoming attitude • Answer, screen, and forward incoming phone calls • Handle emails and WhatsApp messages in a timely and professional manner • Maintain a tidy and organized front desk and reception area • Provide administrative support to the sales and management team • Manage office supplies, courier services, and incoming/outgoing mail • Schedule meetings, appointments, and coordinate with external vendors • Assist with documentation, filing, and data entry tasks • Support HR/admin tasks like leave tracking, attendance, and onboarding paperwork

We are seeking a highly organized and professional Office Secretary to manage daily administrative tasks, provide clerical support, and ensure smooth operation of office activities. The ideal candidate will be detail-oriented, proactive, and able to handle multiple responsibilities efficiently. Key Responsibilities: Manage front desk duties, including answering phone calls, handling correspondence, and greeting visitors. Maintain and organize office files, records, and documents, both physical and electronic. Schedule and coordinate meetings, appointments, and travel arrangements. Prepare reports, memos, invoices, and other documents as requested. Handle office supply inventory and ensure timely ordering of materials. Assist in the preparation of presentations, agendas, and meeting minutes. Manage incoming and outgoing mail and packages. Ensure the office environment is clean, organized, and welcoming. Support HR or finance departments with data entry, filing, and basic administrative tasks. Perform other administrative duties as assigned by management. Requirements: Proven experience as a secretary, administrative assistant, or similar role. Proficient in MS Office (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Strong organizational and time-management abilities. Professional appearance and attitude. High level of discretion and confidentiality. High school diploma required; additional qualifications as an administrative assistant or secretary is a plus.

Seeking a professional, presentable, and highly organized Administration Executive to join our team in the Jebel Ali Free Zone. The ideal candidate will serve as the first point of contact for visitors and clients while also supporting day-to-day administrative operations to ensure smooth office functioning. Key Responsibilities: • Greet and assist visitors in a courteous and professional manner • Manage incoming calls and direct them to appropriate departments • Oversee front desk activities, including maintaining visitor records • Handle all incoming and outgoing mail and courier services • Coordinate meeting room bookings and maintain a tidy reception area • Provide administrative and clerical support across departments • Assist with the coordination of employee and guest gate passes (JAFZA portal knowledge is an advantage) • Support general office management tasks as required Requirements: • Proven experience in an administrative, front office, or executive support role • Excellent verbal and written communication skills in English • Proficient in Microsoft Office (Word, Excel, Outlook) • Professional appearance and demeanor • Strong multitasking, organizational, and time-management skills • Knowledge of JAFZA procedures is preferred • UAE residency and availability to work in the Jebel Ali Free Zone

A receptionist is the first point of contact for a company, responsible for providing a positive and professional first impression. Their duties include greeting visitors, answering phones, managing correspondence, and providing administrative support. They play a crucial role in customer service, ensuring a welcoming environment for clients and staff. NEED PRESENTABLE RECEPTIONIST / FRONT DESK STAFF FOR MY COSMETIC AND PERFUME OUTLET SHARJAH AND DUBAI MEN WOMEN BOTH CAN APPLY SALARY - 2500 - 3500 ASIA / AFRICA / ANY NATIONALITY CAN APPLY VISA AND ACCOMODATION PROVIDED PLS SEND ME CV ON WHATSAPP == 056 724 1900 INSIDE UAE ONLY NO CALLS PLEASE JUST SEND ME CV I WILL CALL FOR INTERVIEW IF CV IS SELECTED