Personal Assistant

Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. Office Assistant Responsibilities: Handling incoming calls and other communications. Managing filing system. Recording information as needed. Greeting clients and visitors as needed. Updating paperwork, maintaining documents, and word processing. Organizing travel by booking accommodation and reservation needs as required. Coordinating events as necessary. Maintaining supply inventory. Maintaining office equipment as needed. Applicant Who is Interested send your CV on WhatsApp to 050 4309237

Senior Executive Assistant to Founders – Dubai About AI Acquisition AI Acquisition is The Growth Partner reimagined - a bold evolution of our mission to empower businesses to start, scale, and succeed with AI. In less than two years, we’ve partnered with over 1,200 entrepreneurs from companies like Amazon, JP Morgan, and Deloitte, helping them achieve remarkable growth and scalability. Our mission remains the same: to revolutionize how businesses grow by leveraging cutting-edge AI systems, proven strategies, and a relentless focus on delivering measurable results. Hear from our leaders: Jordan Lee, Co-Founder & Chairman, shares insights about the business: Watch here Matthew Jones, CEO, discusses his career progression and personal growth since joining AI Acquisition: Watch here Why Join Us? We’re a fast-growing, entrepreneurial company that values innovation, collaboration, and personal growth. At AI Acquisition, you’ll work alongside exceptionally talented individuals in a high-performance environment where your contributions directly impact the success of our clients and the company. This isn’t just a job—it’s an opportunity to create a new and better life while working with visionary leaders who are shaping the future of AI-driven business growth. The Role We’re seeking a Sr. Executive Assistant & Chief of Staff to support our two Founders based in Dubai. This is a unique opportunity to become a strategic partner to our visionary leaders and play a critical role in driving the company’s mission forward. As the Sr. Executive Assistant & Chief of Staff, you’ll go beyond traditional administrative duties, immersing yourself in a dynamic environment where your insights and proactivity will directly contribute to the company’s success and the achievements of our global clients. What You’ll Do Calendar Management: Schedule and manage all appointments, meetings, and events, ensuring the Founders are well-prepared and punctual. Meeting Coordination: Organize meetings, prepare agendas, and take minutes when required. Email and Inbox Management: Monitor and triage the Founders’ inboxes and Slack channels daily, prioritize emails, draft correspondence, and handle communications on their behalf. Travel Arrangements: Manage all travel logistics, including booking flights, arranging accommodations, and preparing detailed itineraries. Ensure all travel documents, visas, and requirements are up to date. Stakeholder Liaison: Serve as the primary point of contact for internal and external stakeholders, coordinating with team members, clients, suppliers, and partners. Customer Relations: Assist in managing relationships with key customers, maintaining records of interactions, and ensuring timely follow-ups. Personal Assistance: Support the Founders with personal administrative tasks, including managing personal emails, appointments, and travel arrangements. Office Management: Oversee general office duties such as ordering supplies, coordinating equipment maintenance, and managing vendor relationships. Project Management: Oversee and support ad-hoc projects as directed by the Founders. Requirements What We’re Looking For Experience: Proven experience as an EA / Chief of Staff to Founders or senior executives in a fast-paced, remote environment, preferably within a startup. Organizational Skills: Exceptional ability to multitask and prioritize effectively. Independence: Capable of understanding context and making independent decisions on behalf of the Founders. Problem-Solving: Strong ability to think on your feet and tackle challenges proactively. Adaptability: Positive, can-do attitude with the ability to handle last-minute changes. Attention to Detail: Meticulous attention to ensure accuracy in all tasks. Communication Skills: Highly proficient in written and verbal English with excellent interpersonal skills. Confidentiality: High level of discretion in handling sensitive and confidential information. Travel Coordination: Experience managing international travel arrangements and familiarity with visa and documentation processes. Technical Proficiency: Familiarity with tools like Google Workspace, Slack, Notion, ClickUp, and Miro. Startup Experience: Previous experience working closely with startup founders or in a startup environment. Benefits What’s In It For You? Competitive Compensation: negotiable based on experience and track record. Performance-Based Incentives: Quarterly bonuses tied to your contributions and results. Personal Development: 1:1 coaching from C-Suite leaders and access to $20,000 worth of training. Growth Opportunities: Invitation to a share scheme after 12 months, based on performance and the value you bring to the organization. Remote Flexibility: Work from anywhere while supporting our Dubai-based Founders. How to Apply If you’re ready to take on a challenging and rewarding role that will push you to new heights, we’d love to hear from you! Please submit: Your updated resume. A short cover letter explaining why you’re the perfect fit for this role. Links to any relevant work or references, if applicable.

Job duties include managing schedules and correspondence, coordinating with vendors and contractors, assisting with budget tracking and presentations, and helping to source materials and furnishings. Additionally, often handle personal tasks, manage the designer's appointments and errands, and maintain client databases and file systems. Administrative Duties Scheduling and Communication: Manage calendars, schedule meetings with clients and contractors, handle phone calls, and manage professional and personal correspondence. Client Management: Update client databases, take minutes for meetings, and act as a point of contact for vendors and clients. Budget and Finance: Assist with tracking project costs and budgets, and handle bill payments. Document Preparation: Prepare documents for design proposals, create project schedules, and compile budget reports. Creative and Project Support Research and Sourcing: Research design trends, and source and order materials, fabrics, lighting, and furniture from showrooms and vendors. Presentations and Design Boards: Assist in preparing design presentations and creating mood boards or design concept boards. Project Coordination: Coordinate with contractors, movers, and installers to manage project timelines, deliveries, and installations. Site Visits: Collect photographs and measurements at job sites, and accompany the designer on site visits to showrooms and client locations. Personal and Miscellaneous Tasks Errands: Run various errands for the designer, such as online shopping and managing personal appointments. General Support: Provide general support to ensure the efficient day-to-day operations of the designer's office and personal life. Confidentiality: Maintain a high level of discretion and confidentiality regarding client and business matters.

The Special Assistant in our International Dubai office will provide personal and professional assistance to the Executive Director's Office by effectively managing schedules and performing a wide variety of confidential, administrative, analytical, strategic support and research duties. Responsibilities: Coordinate schedule, appointments, reservations and travel arrangements Plan, organize and co-ordinate functions and events for the Executive. Support the Executive with the preparation of business presentations and board meeting reports. Gather, analyse and provide insights on industry trends using data for the businesses managed by the Executive. Carry out first level vetting and review of correspondence addressed to the office of the Executive. Prepare a variety of high quality, written agreements, memos, letters, and other documents for the Executive. Design and implement initiatives that enables better efficiency and improved productivity for the Executive’s office. Drive and manage projects as directed by the Executive. Ensure continuous process improvement Manage the budget of the Office of the Executive and ensure that monthly retirements are prepared. Support with other tasks as may be assigned. Requirements The ideal candidate must have seven (7) to ten (10) years’ experience as an Executive Assistant to a C-level Executive. Membership of the Nigerian Institute of Chartered  Secretaries and Administrators (or equivalent in other countries) is an added advantage. Bachelor’s degree or an HND in English or Secretarial Administration or any other relevant discipline. Ability to handle sensitive/confidential information with utmost discretion and diplomacy Critical thinking and problem-solving skills Possesses data analytics, good business writing, excellent research and  communication skills (both verbal and written). Excellent time, schedule management and  organizational skills; must be committed to accuracy and attention to details. Resilient with the ability to adapt quickly to changes in time frames and manage multiple priorities Strong financial analysis skills and proficient in Microsoft Office suit Strong interpersonal skills with high integrity and ethical standards. Good stakeholder management skills and ability to take initiative. Must be eligible to work in Dubai, (documentation, residency status etc.)

Urgently looking for an Office Assistant to help us with a variety of tasks, including organizing files, scheduling appointments, and handling customer inquiries. Male/Female Salary Package and Schedule will be discussed during the interview Pay: AED3,500.00 - AED4,500.00 per month Visa, Transportation and Insurance Send your CV on WhatsApp Now +971552783809

Ontime Group is seeking a dedicated Receptionist for our Aesthetic Clinic located in Meydan, Dubai. The ideal candidate will provide exceptional customer service and administrative support, helping to create a welcoming environment for our clients visiting the clinic. Responsibilities Warmly greet and welcome clients upon their arrival Manage phone calls, schedule appointments, and oversee the clinic's daily calendar Provide clients with detailed information regarding aesthetic services and treatments available Assist clients with check-in and check-out processes, ensuring all forms are completed accurately Maintain a tidy and organized reception area and waiting room Process payments, manage billing inquiries, and assist with insurance verifications Coordinate with clinic staff to optimize patient flow and ensure a seamless experience Address client questions and concerns promptly and professionally Requirements Previous experience as a Receptionist in an aesthetic clinic or similar environment Strong communication and interpersonal skills Excellent customer service abilities with a focus on client satisfaction Familiarity with appointment scheduling and managing a busy calendar Proficient in computer applications and electronic medical records Attention to detail and strong organizational skills Ability to multitask and work effectively in a fast-paced setting Professional appearance and a welcoming demeanor Fluency in English; knowledge of additional languages is advantageous Benefits Salary + Benefits