office secretary

Job Summary: We are seeking a driven and detail-oriented Executive Coordinator to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated UAE National who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives. Key Responsibilities: Organize executive schedules, meetings, and travel Prepare reports, presentations, and meeting materials Draft emails, memos, and other communications Help plan and coordinate meetings, events, and projects Collect and organize data to support decision-making Communicate with internal teams and external contacts on behalf of executives Track tasks and ensure follow-up across departments Handle sensitive information with confidentiality Provide general administrative support as needed Requirements UAE National (Emirati) with a valid Family Book Diploma or Bachelor's degree in Business Administration, Management, or a related field Strong communication skills in both English and Arabic Experience in an administrative, coordination, or support role Proficient in MS Office (Word, Excel, PowerPoint, Outlook) Excellent organizational and time-management skills Preferred Attributes: Eagerness to learn and grow into more senior roles Positive and professional attitude Ability to handle sensitive information with integrity Team-oriented and proactive work ethic Benefits Career development with opportunities for advancement A stable and professional working environment Competitive salary with performance-based incentives Full medical insurance and annual leave entitlements Exposure to executive-level operations and strategic functions

Key Responsibilities: Welcome guests and clients with warmth and professionalism Answer calls, screen inquiries, and handle messaging with accuracy Manage company emails, draft replies, and maintain timely communication Maintain and organize physical and digital filing systems Coordinate meetings, appointments, and internal schedules Prepare meeting agendas, take minutes, and follow up on action points Assist in document creation, formatting, printing, and scanning Support travel bookings, visa processing, and calendar planning Draft basic content using ChatGPT for letters, emails, and reports Assist in managing social media (posting updates, replying to DMs, coordinating content ideas) Use AI tools like ChatGPT or Canva for simple creative or admin tasks Keep the front desk and common areas tidy and presentable Coordinate courier pick-ups/deliveries and vendor follow-ups Maintain stock of office supplies and place orders as required Assist senior management with ad hoc tasks and daily operations

We are seeking a multi-talented and resourceful professional to take on the combined role of Executive Assistant, Personal Assistant, and Office Manager. This all-in-one position is ideal for a proactive self-starter with a "can-do" attitude who thrives in dynamic environments and excels at juggling diverse responsibilities. Key Responsibilities: Executive & Personal Assistance: Provide end-to-end support to senior executives, managing complex schedules, travel arrangements, and confidential communications. Act as the primary point of contact between executives and internal/external stakeholders. Anticipate executive needs and proactively address administrative tasks and special projects. Office Management: Oversee the smooth day-to-day operations of the office, ensuring a professional and efficient workspace. Manage relationships with vendors, service providers, and internal teams to maintain office functionality. Plan and coordinate company events, meetings, and employee engagement activities. Project & Workflow Coordination: Take ownership of cross-departmental projects, ensuring timely delivery and alignment with organizational goals. Prepare detailed reports, presentations, and documentation to support decision-making. Conduct research on various topics to assist with business strategy and operations. Financial & Administrative Oversight: Maintain accurate records of financial transactions, including budgets and expense reporting. Liaise with finance teams to ensure compliance with internal and international financial policies. Optimize administrative processes to enhance efficiency and minimize redundancy. Qualifications & Skills: Educational Background: Bachelor’s degree in Business Administration, Finance, or a related field. Experience: Proven experience in a hybrid role encompassing Executive Assistance, Personal Assistance, and Office Management. Background in finance or working within international organizations is essential. Experience in multinational corporate environments with an understanding of global business practices. Core Competencies: Outstanding organizational and multitasking abilities, with a knack for prioritization. Exceptional communication skills, both written and verbal, with fluency in English. Advanced proficiency in MS Office Suite and other productivity tools. Ability to work independently, exercise sound judgment, and demonstrate a high level of initiative.

We are looking for a friendly and organized Receptionist / Front Desk Staff to manage the front office and provide excellent customer service. Key Responsibilities: Greet and welcome visitors politely Answer phone calls and handle inquiries Manage appointments and maintain records Assist with basic administrative tasks Keep the reception area clean and presentable Requirements: Good communication and interpersonal skills Basic computer knowledge (MS Office) Well-presented and professional attitude Previous front desk or receptionist experience is a plus Interested applicants, please send your CV via WhatsApp: +971 547255342

Front Desk Receptionist, Female, Filipina, with minimum of two years' experience in the hotel industry. The ideal candidate must have excellent communication skills, a pleasing personality, and a strong background in customer service. She will be responsible for handling guest check-ins and check-outs, managing reservations, and providing a warm, professional welcome to all guests. Only genuine and qualified applicants who meet the stated requirements are encouraged to apply immediately.

We are looking for an Administrative Receptionist who will manage the front desk operations, provide administrative support, and ensure smooth office functioning. The ideal candidate will possess excellent communication skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to handle multiple tasks efficiently.