Office Assistant

BlackStone eIT, a forefront leader in the tech industry, is on the hunt for a highly organized and capable Office Manager. This pivotal role is essential for ensuring the seamless operations of our office environment. The Office Manager will effectively manage various administrative tasks and contribute to the overall productivity and morale of our team. Core Responsibilities Oversee the daily operations of the office and administer office policies and procedures. Maintain efficient office logistics, including supply inventory management and service provider coordination. Supervise administrative staff, providing training and support as needed. Coordinate meetings, travel arrangements, and appointments for team members. Manage communication channels, including direct correspondence and inquiries. Assist in the development and management of budgets related to office expenditures. Plan company events and activities to enhance team engagement and company culture. Requirements 3-5 years of office management experience, particularly in a tech-focused environment. Strong multitasking and problem-solving skills. Exceptional organizational capabilities and attention to detail. Proficiency in office management software and Microsoft Office Suite. Excellent written and verbal communication skills. Ability to adapt to a fast-paced and changing work environment. Keen understanding of budgeting and accounting principles. Benefits Private Health Insurance Paid Time Off

We are looking for personal business Assistant for Real Estate Entrepreneur Highly organized and responsible personal assistant. What you’ll do: • Manage calendars, schedule appointments, and coordinate meetings (online & offline). • Assist with both business and personal tasks — from hosting a Zoom call to arranging daily errands. • Research and handle ad-hoc tasks — e.g., finding a great gym or booking last-minute reservations. • Be flexible and mobile — meetings may take place across the city. • Occasionally available during evenings/weekends if urgent tasks arise. What we value: • Strong communication skills. • Self-discipline and ownership of results (not hours). • Ability to switch quickly between very different tasks. • Reliability and a proactive mindset. Compensation: Base salary + performance bonuses + team-related incentives. Work format: Flexibility and mobility are key - be ready to adjust and move around the city as needed.

The Support Services Assistant is responsible for ensuring the efficient operation of all support functions such as HR, Admin, Finance, Legal, Audit, IT etc by providing effective administrative support and professional secretarial services. Responsibilities and duties Arranging a variety of meetings and special events on behalf of the team Follow-up, ensuring specific issues receive immediate attention Dealing with incoming email, faxes and post, often corresponding on behalf of the support functions chiefs Maintains orderly files and accurate records, retrieving information as required Writing and keeping custody of minutes of meeting and all follow ups on action items. Producing documents, briefing papers, reports and presentations; Carrying out specific projects and research; Supporting the team and any projects or establishments that comes under the departments Perform other duties as assigned by Line Manager Translating documents Maintaining online records and systems as required for all departments Requirements High School Diploma essential; Bachelor’s Degree preferred A minimum of 7 years experience, reporting to a senior executive level position Competent computer literacy and the ability to use word processing and spreadsheet software packages in the Microsoft environment

Position: Personal Assistant (Admin, Project Coordination & Social Media – Fit-Out Industry) Location: onsite and running errands (Ajman based) Type: Full-time Must have license and a car We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support our daily business operations in the fit-out and interior design sector. This role requires strong administrative skills, industry knowledge, social media management capabilities, and the ability to handle multiple priorities efficiently. Key Responsibilities: • Admin & Organization: Organize and maintain all administrative files and digital desktop workspace for smooth daily operations. • Accounting & Invoicing: Coordinate with the accounts team by preparing and submitting invoices according to the payment terms stated in the quotations, and ensure timely follow-up for payments. • Quotations & Proposals: Gather information from the estimation team to prepare and send professional quotations to clients. • Client Communication: Send and follow up on emails, manage client correspondences, and maintain strong relationships. • Meeting Support: Shadow in meetings, take accurate minutes, and ensure action items are followed up. • Industry Knowledge: Understand fit-out/interior project workflows and terminology to communicate effectively with the team and clients. • Social Media Management: Organize and manage company social media pages (Instagram, Facebook, LinkedIn, etc.), post and schedule content, edit photos, and ensure high-quality visuals are shared to represent the brand. • On-Ground Support & Errands: Be flexible to move around as required, including running errands to support site needs, gathering material samples, placing orders for uniforms, stationery, and site supplies, and ensuring timely delivery to the right locations. Requirements: • Proven experience in personal assistance or admin coordination, preferably in fit-out/interior design or construction. • Strong organizational and multitasking skills. • Excellent written and verbal communication in English. • Proficiency in MS Office, email correspondence, and document preparation. • Experience in social media management and basic photo editing (Photoshop, Canva, or similar). • Ability to work independently, handle multiple priorities, and manage tasks both remotely and on-site. • Flexible to work remotely, with the ability to attend in-person meetings and visit sites when required (Dubai-Ajman-Sharjah-based preferred). We Offer: • Flexible work arrangements (hybrid). • Exposure to diverse and exciting interior fit-out projects. • Opportunity to combine administrative and creative skills. • Collaborative and professional work environment.

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average? If yes, then this is the job you're looking for, webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA. Role Overview: We are seeking a proactive, highly organized, and resourceful Executive Assistant & Office Manager to support our COO and manage the administrative operations of our newly established Dubai office. This dual-role position is critical in ensuring operational efficiency, supporting executive priorities, and establishing a well-functioning and professional office environment as we scale into the region. Key Responsibilities: Executive Support (COO): Provide high-level administrative support to the COO, including calendar management, meeting coordination, travel arrangements, and expense tracking. Act as a gatekeeper and point of contact for internal and external stakeholders on behalf of the COO. Prepare reports, presentations, briefing documents, and meeting notes. Track key action items and ensure timely follow-up and execution across departments. Assist with COO’s project management needs, including tracking milestones for strategic initiatives and acquisitions. Office Management (Dubai Office): Own all administrative aspects of the Dubai office, including office supplies, facilities management, vendor relationships, and IT coordination. Support the setup and ongoing management of office systems, processes, and tools in line with regional compliance and global standards. Liaise with building management, utilities, and service providers to ensure smooth daily operations. Manage onboarding logistics for new hires in the Dubai office (workspace, access, equipment, etc.). Maintain an organized and welcoming office environment aligned with the company’s brand and culture. Requirements 5+ years’ experience in an Executive Assistant, Office Manager, or similar administrative role, ideally in a high-growth or international environment. Experience supporting C-level executives and managing office administration. Strong organizational skills, with the ability to multitask and prioritize in a fast-paced environment. Discretion and professionalism in handling sensitive information. Strong written and verbal communication skills in English; Arabic is a plus. Proficient in Google Workspace and Microsoft Office; experience with project management tools is a plus. Personal Attributes: Proactive and solutions-oriented with a "no task too small" attitude. Comfortable working independently and taking initiative in a startup-to-scale-up environment. High attention to detail and a sense of ownership. Strong interpersonal skills and a collaborative mindset. Adaptable and comfortable with ambiguity during periods of growth and change.

UAE Experienced Office Secretary cum Florist required for a Plants and Flower Company in Dubai