Office Assistant

The Support Services Assistant is responsible for ensuring the efficient operation of all support functions such as HR, Admin, Finance, Legal, Audit, IT etc by providing effective administrative support and professional secretarial services. Responsibilities and duties Arranging a variety of meetings and special events on behalf of the team Follow-up, ensuring specific issues receive immediate attention Dealing with incoming email, faxes and post, often corresponding on behalf of the support functions chiefs Maintains orderly files and accurate records, retrieving information as required Writing and keeping custody of minutes of meeting and all follow ups on action items. Producing documents, briefing papers, reports and presentations; Carrying out specific projects and research; Supporting the team and any projects or establishments that comes under the departments Perform other duties as assigned by Line Manager Translating documents Maintaining online records and systems as required for all departments Requirements High School Diploma essential; Bachelor’s Degree preferred A minimum of 7 years experience, reporting to a senior executive level position Competent computer literacy and the ability to use word processing and spreadsheet software packages in the Microsoft environment

We are seeking an Admin & Sales Coordinator to support our daily operations. - Prepare and issue quotations, delivery notes, sales invoices, and purchase orders using the accounting software - Manage petty cash - Keep track of incoming and outgoing stocks - Respond to customer queries via phone and email regarding products and services - Support in staff visa processing and maintaining employee files - Provide administrative and sales support to the team as needed - File Management

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average? If yes, then this is the job you're looking for, webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA. Role Overview: We are seeking a proactive, highly organized, and resourceful Executive Assistant & Office Manager to support our COO and manage the administrative operations of our newly established Dubai office. This dual-role position is critical in ensuring operational efficiency, supporting executive priorities, and establishing a well-functioning and professional office environment as we scale into the region. Key Responsibilities: Executive Support (COO): Provide high-level administrative support to the COO, including calendar management, meeting coordination, travel arrangements, and expense tracking. Act as a gatekeeper and point of contact for internal and external stakeholders on behalf of the COO. Prepare reports, presentations, briefing documents, and meeting notes. Track key action items and ensure timely follow-up and execution across departments. Assist with COO’s project management needs, including tracking milestones for strategic initiatives and acquisitions. Office Management (Dubai Office): Own all administrative aspects of the Dubai office, including office supplies, facilities management, vendor relationships, and IT coordination. Support the setup and ongoing management of office systems, processes, and tools in line with regional compliance and global standards. Liaise with building management, utilities, and service providers to ensure smooth daily operations. Manage onboarding logistics for new hires in the Dubai office (workspace, access, equipment, etc.). Maintain an organized and welcoming office environment aligned with the company’s brand and culture. Requirements 5+ years’ experience in an Executive Assistant, Office Manager, or similar administrative role, ideally in a high-growth or international environment. Experience supporting C-level executives and managing office administration. Strong organizational skills, with the ability to multitask and prioritize in a fast-paced environment. Discretion and professionalism in handling sensitive information. Strong written and verbal communication skills in English; Arabic is a plus. Proficient in Google Workspace and Microsoft Office; experience with project management tools is a plus. Personal Attributes: Proactive and solutions-oriented with a "no task too small" attitude. Comfortable working independently and taking initiative in a startup-to-scale-up environment. High attention to detail and a sense of ownership. Strong interpersonal skills and a collaborative mindset. Adaptable and comfortable with ambiguity during periods of growth and change.

Office Assistant – Fashion Manufacturing Company (Dubai) We are a leading fashion manufacturing company based in Dubai, looking for a dedicated and organized Office Assistant to join our team. Responsibilities: • Handle day-to-day office administrative tasks. • Prepare and manage documents, reports, and correspondence. • Communicate professionally with customers and suppliers (email, phone, in-person). • Maintain records and filing systems. • Support management in coordinating schedules and tasks. Requirements: • Proficiency in MS Office (Word, Excel, Outlook). • Strong communication and interpersonal skills. • Good organizational and time-management skills. • Previous experience in office administration or customer service is an advantage. • Must be based in UAE and ready to join immediately. Location: Dubai (Warsan 4) Industry: Fashion Manufacturing

BlackStone eIT is looking for a talented and experienced Balance Scorecard Professional to join our strategic management team. In this role, you will be responsible for implementing and managing the balance scorecard framework to improve organizational performance and align business activities to the vision and strategy of the company. Responsibilities Design and develop balanced scorecard metrics and performance indicators that align with the company's strategic objectives. Collaborate with various departments to ensure consistency and integration of performance management processes. Conduct regular assessments and evaluations of the balanced scorecard implementation to identify areas of improvement. Provide training and support to team members on the balanced scorecard methodology and tools. Prepare reports and presentations to communicate insights and recommendations to senior management. Facilitate workshops and meetings to engage stakeholders in performance discussions and strategic planning. Monitor industry trends and best practices related to performance management and balanced scorecards. Requirements Bachelor's degree in Business Administration, Management, or a related field; Master's degree is a plus. Minimum of 3 years of experience in performance management, strategic planning, or a related field. In-depth knowledge of balanced scorecard concepts, methodologies, and tools. Strong analytical and problem-solving skills, with the ability to translate complex data into actionable insights. Excellent communication and presentation skills, with the ability to engage and influence stakeholders. Proficiency in performance management software and Microsoft Office Suite. Ability to work effectively in a team and independently. Prior experience in the software industry is a plus.

*Job Opportunity: Personal Assistant to CEO (Dubai-Based)* *Location:* Dubai, UAE Nationality : Indian Only Gender : Female only *Role Type:* Full-time, In-Person *Travel:* Frequent and rigorous international travel required Notice period : Immediate joiners only Experience : 0-1 year Marital status required : Unmarried . Language : English / Hindi/ Marati Only Salary: To be discussed directly with the CEO and based on experience and interview To Apply : kindly share the following at your earliest convenience: • Pls send your Updated Resume with Recent Photograph Please also confirm: • Your expected salary : • Whether you are comfortable with frequent and rigorous travel : • If you currently hold a valid USA visa (If not, no worries — we can apply for one from Dubai.) Please note: Maintaining confidentiality in this role is extremely important and will be expected at all times. ⸻ Key Roles and Responsibilities: • Calendar Management: Scheduling appointments, meetings, and events, managing my calendar, and ensuring I’m prepared for all engagements. • Communication Management: Screening phone calls, managing email correspondence, and drafting communications on my behalf. • Travel Arrangements: Booking flights, accommodations, transportation, and managing detailed travel itineraries. • Meeting Coordination: Organizing and facilitating meetings, preparing agendas, taking minutes, and distributing materials. • Administrative Support: Managing files, maintaining databases, preparing reports and presentations, and handling various office tasks. • Event Planning: Assisting with the planning and execution of events including sourcing venues, arranging catering, and handling logistics. • Financial Tasks: Managing expense records, processing invoices, and assisting with other finance-related duties. • Research and Information Management: Conducting research, compiling data, and preparing briefing materials as needed. • Discretion and Confidentiality: Handling sensitive information with complete discretion. • Problem-Solving and Decision-Making: Proactively resolving issues and making informed decisions on my behalf when required.