Vacancy - Administrative / Secretary Staff in Sharjah

We are seeking a multi-talented and resourceful professional to take on the combined role of Executive Assistant, Personal Assistant, and Office Manager. This all-in-one position is ideal for a proactive self-starter with a "can-do" attitude who thrives in dynamic environments and excels at juggling diverse responsibilities. Key Responsibilities: Executive & Personal Assistance: Provide end-to-end support to senior executives, managing complex schedules, travel arrangements, and confidential communications. Act as the primary point of contact between executives and internal/external stakeholders. Anticipate executive needs and proactively address administrative tasks and special projects. Office Management: Oversee the smooth day-to-day operations of the office, ensuring a professional and efficient workspace. Manage relationships with vendors, service providers, and internal teams to maintain office functionality. Plan and coordinate company events, meetings, and employee engagement activities. Project & Workflow Coordination: Take ownership of cross-departmental projects, ensuring timely delivery and alignment with organizational goals. Prepare detailed reports, presentations, and documentation to support decision-making. Conduct research on various topics to assist with business strategy and operations. Financial & Administrative Oversight: Maintain accurate records of financial transactions, including budgets and expense reporting. Liaise with finance teams to ensure compliance with internal and international financial policies. Optimize administrative processes to enhance efficiency and minimize redundancy. Qualifications & Skills: Educational Background: Bachelor’s degree in Business Administration, Finance, or a related field. Experience: Proven experience in a hybrid role encompassing Executive Assistance, Personal Assistance, and Office Management. Background in finance or working within international organizations is essential. Experience in multinational corporate environments with an understanding of global business practices. Core Competencies: Outstanding organizational and multitasking abilities, with a knack for prioritization. Exceptional communication skills, both written and verbal, with fluency in English. Advanced proficiency in MS Office Suite and other productivity tools. Ability to work independently, exercise sound judgment, and demonstrate a high level of initiative.

• Answer and direct all phone calls • Greet all office guests • Manage, clean and organize the front desk • Schedule meetings, client visits and company events • Stock the copy rooms, snack room and lounge • Collect and sort all mail and packages • Provide administrative support to manager • Answer guests' questions as per management instruction • Process invoices and pay outstanding bills for company accounts • Perform light bookkeeping and financial record-keeping • Support the office manager

we are hiring who can responsible for greeting guests in an efficient and courteous manner. As the first face that many see upon arrival, the Hotel Front Desk Agent checks guests in and out of their rooms, distributes room keys, answers questions and processes payments for hotel services 0559524919

General Secretary required for a manufacturing company based in Abu Dhabi. University graduate with minimum 5 years experience is required.

We are seeking a proactive and highly organized Secretary to provide vital administrative support to our team. The ideal candidate will be responsible for scheduling, clerical duties, email communication, follow-ups, and general administrative tasks. A strong command of English, both written and spoken, is essential for this role. Key Responsibilities: Manage and maintain schedules, appointments, and meetings Handle email communication professionally and promptly Perform general clerical duties including filing, data entry, and document preparation Follow up on pending tasks, communications, and assignments to ensure timely completion Coordinate with internal teams and external contacts as needed Maintain an organized filing system for electronic and paper documents Support in the preparation of reports, presentations, and correspondence Assist with other administrative tasks as required Key Skills and Qualifications: Excellent organizational and time management skills Strong communication skills – fluent in both written and spoken English Proven ability to follow up consistently and effectively Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer usage High attention to detail and ability to multitask Professional, courteous, and reliable attitude

very good at typing letters, PowerPoint presentations, documents controller