Office Administrator

We are hiring an HR Executive to support and manage the company’s human resources functions. Key Responsibilities: Assist with recruitment and employee onboarding Maintain employee records and HR documents Support payroll and attendance processes Coordinate employee training and development Ensure compliance with company policies and UAE labor laws Help resolve employee issues and provide HR support Requirements: Bachelor’s degree in HR or related field Good communication and organizational skills Basic knowledge of HR practices Previous HR experience is an advantage Interested applicants, please send your CV via WhatsApp: +971 525386539

Job Summary Our Company is in its launch phase and seeking a proactive and resourceful Office Manager to lead the setup of our new office and manage daily operations thereafter. This role is ideal for someone who enjoys building processes from the ground up and thrives in a dynamic, fast-paced environment. The Office Manager will be required to oversee daily operations, manage administrative tasks, and ensure smooth coordination between staff, clients, and management. This role is essential in maintaining operational excellence as we scale our premium service offering. Key Responsibilities Office Setup & Launch Oversee fit-out, furnishing, and procurement of all office essentials (desks, IT equipment, supplies) Liaise with contractors, utility providers (Etisalat/ADD/ADDC), and DED as needed Set up administrative systems: filing, phone/email, and supplies tracking Implement basic safety, cleanliness, and maintenance standards Organize company signage and branding within the office premises Operations Management Serve as the central point for client inquiries, staff communication, and internal coordination Oversee daily bookings and scheduling Oversee vendor relationships, supplies, and maintenance needs Ensure client satisfaction through timely follow-up and issue resolution Monitor staff attendance, work allocation, and time sheets Maintain employee records and assist in recruitment and onboarding Ensure smooth operation of booking systems (mobile/web app) and resolve client service requests Prepare weekly reports on staff productivity, cost summaries, and service feedback Handle invoicing, petty cash, and office expense tracking in coordination with accounts Maintain compliance with company policies and DED regulations

Job Summary: We are looking for a responsible and organized Administrative Assistant to perform a variety of administrative and clerical tasks. Duties include providing support to managers and employees, assisting in daily office needs, and managing the company’s general administrative activities. Key Responsibilities: Answer and direct phone calls and emails professionally Organize and schedule appointments and meetings Maintain filing systems, both electronic and physical Order office supplies and research new deals and suppliers Prepare and update reports, presentations, and correspondence Manage office procedures and recordkeeping Support HR with onboarding, attendance tracking, and other admin tasks Handle travel arrangements, accommodations, and expense reports Liaise with executive and senior administrative assistants to handle requests Ensure the office runs smoothly and support other departments as needed Requirements and Skills: Proven experience as an administrative assistant or office admin Excellent communication skills in English (verbal and written) Prior experience in a UAE-based multicultural office environment is preferred Knowledge of office management systems and procedures Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Strong organizational skills with the ability to multitask High degree of discretion and confidentiality Attention to detail and problem-solving skills Education: High school diploma or equivalent required Bachelor’s degree in Business Administration or related field preferred

Job Description: • Data review and entry • Insurance Administrative support • Preparing insurance related assessments Requirements & Qualifications: • Male or Female • We are seeking a candidate who is fluent in reading and writing Chinese, preferably a native speaker • Experience of written communication within a business context and confident approach to verbal communication • Preferred: Between 20 – 45 years old • Competent user of MS Excel and other MS Applications Job details and Benefits: • Health Insurance • Annual Flight • Location: Jumeirah Lakes Towers, Dubai, U.A.E • Company Industry: Marine Insurance • Company Type: Free Zone • Employment Type: Full-Time

Daily Responsibilities: 1. Customer Communication: o Handle customer inquiries via phone, email, and WhatsApp. o Send sample photos, product options, and payment links to customers. 2. Order Coordination: o Coordinate orders from walk-in clients, website, and other platforms with the Florist team. o Assist walk-in customers directly with their floral needs when florists are occupied. 3. Sales & Payment Handling: o Process customer payments (cash/card) accurately. o Prepare and submit the Daily Sales Report. o Tally and reconcile the cash box at day-end and forward the petty cash report to the Accounts team. 4. Delivery Management: o Organize delivery timelines and communicate dispatch details with the Delivery Team. o Coordinate with external delivery teams for non-local or out-of-Dubai deliveries if the Company Driver is unavailable. o Capture arrangement photos, create note cards, and get client confirmation prior to dispatch. 5. System & Social Media Updates: o Post daily sales and purchases into the Tally accounting system. o Edit and post product photos/videos for Instagram (using Canva or similar tools). 6. Procurement & Maintenance: o Place flower orders with suppliers if the Senior Florist is unavailable. o Maintain cleanliness in the shop's receiving and front areas.

Urgently looking an Administrative Assistant for a Furnishing company located in Ajman. Candidates must have good communication skill in English, Hindi. Must have at least 3 years of UAE experience in the same filed. Preferred Nationality: Indian (South) Salary Offered AED 3000 +Accommodation Job Role described below 1.Create and generate accurate and timely quotations for customers based on their requirements, 2. Receive, process, and respond to purchase inquiries from customers or internal teams, providing necessary product or service information. 3.Negotiating with suppliers favourable terms and prices, and ensuring the best value for the company. 4. Coordinate with the inventory team to ensure stock availability and accurate tracking of supplies related to customer inquiries and orders. 5.Maintain and organise purchase orders, supplier contracts, and quotation records for easy reference and auditing purposes. 6. To be excellent in Microsoft Excel and other computer software Create and maintain spreadsheets and reports. 7. Work closely with sales, finance, and logistics teams to ensure seamless communication and efficient operations across departments.