Office Admin

BlackStone eIT, a leading computer software company, is seeking a highly motivated and organized individual to join our team as a Junior Administrative Assistant. As a Junior Administrative Assistant, you will play a key role in providing administrative support and ensuring the smooth operation of our office. Responsibilities Assist in daily administrative tasks, including handling correspondence, scheduling appointments, and managing calendars. Answer and direct phone calls, taking messages when necessary. Prepare and organize documents, reports, and presentations. Manage office supplies inventory and place orders as needed. Coordinate and schedule meetings, conferences, and travel arrangements. Assist in the onboarding process for new employees, including preparing new hire paperwork and coordinating orientation sessions. Provide general support to visitors and clients. Assist with special projects and other duties as assigned by the supervisor. Requirements High school diploma or equivalent. Prior administrative experience is preferred but not required. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong attention to detail and accuracy. Effective verbal and written communication skills. Ability to multitask and prioritize tasks effectively. Positive attitude, with a strong work ethic and the ability to work well in a team environment. Professional and friendly demeanor. Benefits Private Health Insurance Paid Time Off Work From Home

We are in need of a highly efficient and confident receptionist for our new start up venture. The role holder will be the first point of contact for our new business and will manage the front desk for new clients and provide a professional and warm environment for our valued visitors. The ideal candidate will have strong interpersonal skills and be able to communicate confidently with clients from all sectors Previous experience of selling would be very helpful, as this role has some requirements to promote and sell. General front desk duties would include greeting visitors, and addressing client request. General Admin work will include contracts, filing, official emails, documention, The candidate will work closely with our head office team in terms of advice and suggestions and requirement of approvals as per our standard operating procedures

Senior Executive Assistant to Founders – Dubai About AI Acquisition AI Acquisition is The Growth Partner reimagined - a bold evolution of our mission to empower businesses to start, scale, and succeed with AI. In less than two years, we’ve partnered with over 1,200 entrepreneurs from companies like Amazon, JP Morgan, and Deloitte, helping them achieve remarkable growth and scalability. Our mission remains the same: to revolutionize how businesses grow by leveraging cutting-edge AI systems, proven strategies, and a relentless focus on delivering measurable results. Hear from our leaders: Jordan Lee, Co-Founder & Chairman, shares insights about the business: Watch here Matthew Jones, CEO, discusses his career progression and personal growth since joining AI Acquisition: Watch here Why Join Us? We’re a fast-growing, entrepreneurial company that values innovation, collaboration, and personal growth. At AI Acquisition, you’ll work alongside exceptionally talented individuals in a high-performance environment where your contributions directly impact the success of our clients and the company. This isn’t just a job—it’s an opportunity to create a new and better life while working with visionary leaders who are shaping the future of AI-driven business growth. The Role We’re seeking a Sr. Executive Assistant & Chief of Staff to support our two Founders based in Dubai. This is a unique opportunity to become a strategic partner to our visionary leaders and play a critical role in driving the company’s mission forward. As the Sr. Executive Assistant & Chief of Staff, you’ll go beyond traditional administrative duties, immersing yourself in a dynamic environment where your insights and proactivity will directly contribute to the company’s success and the achievements of our global clients. What You’ll Do Calendar Management: Schedule and manage all appointments, meetings, and events, ensuring the Founders are well-prepared and punctual. Meeting Coordination: Organize meetings, prepare agendas, and take minutes when required. Email and Inbox Management: Monitor and triage the Founders’ inboxes and Slack channels daily, prioritize emails, draft correspondence, and handle communications on their behalf. Travel Arrangements: Manage all travel logistics, including booking flights, arranging accommodations, and preparing detailed itineraries. Ensure all travel documents, visas, and requirements are up to date. Stakeholder Liaison: Serve as the primary point of contact for internal and external stakeholders, coordinating with team members, clients, suppliers, and partners. Customer Relations: Assist in managing relationships with key customers, maintaining records of interactions, and ensuring timely follow-ups. Personal Assistance: Support the Founders with personal administrative tasks, including managing personal emails, appointments, and travel arrangements. Office Management: Oversee general office duties such as ordering supplies, coordinating equipment maintenance, and managing vendor relationships. Project Management: Oversee and support ad-hoc projects as directed by the Founders. Requirements What We’re Looking For Experience: Proven experience as an EA / Chief of Staff to Founders or senior executives in a fast-paced, remote environment, preferably within a startup. Organizational Skills: Exceptional ability to multitask and prioritize effectively. Independence: Capable of understanding context and making independent decisions on behalf of the Founders. Problem-Solving: Strong ability to think on your feet and tackle challenges proactively. Adaptability: Positive, can-do attitude with the ability to handle last-minute changes. Attention to Detail: Meticulous attention to ensure accuracy in all tasks. Communication Skills: Highly proficient in written and verbal English with excellent interpersonal skills. Confidentiality: High level of discretion in handling sensitive and confidential information. Travel Coordination: Experience managing international travel arrangements and familiarity with visa and documentation processes. Technical Proficiency: Familiarity with tools like Google Workspace, Slack, Notion, ClickUp, and Miro. Startup Experience: Previous experience working closely with startup founders or in a startup environment. Benefits What’s In It For You? Competitive Compensation: negotiable based on experience and track record. Performance-Based Incentives: Quarterly bonuses tied to your contributions and results. Personal Development: 1:1 coaching from C-Suite leaders and access to $20,000 worth of training. Growth Opportunities: Invitation to a share scheme after 12 months, based on performance and the value you bring to the organization. Remote Flexibility: Work from anywhere while supporting our Dubai-based Founders. How to Apply If you’re ready to take on a challenging and rewarding role that will push you to new heights, we’d love to hear from you! Please submit: Your updated resume. A short cover letter explaining why you’re the perfect fit for this role. Links to any relevant work or references, if applicable.

Virtual Assistant Role Overview Core Skills & Tools: • Proactive • Follows up often • Proficient in Canva (especially for presentations and visual assets) • Set up gmeet is second nature • Advanced user of Notion for task management, documentation, and client dashboards • Go around roadblocks • Strong video editing skills (basic cuts, transitions, repurposing for social media) Responsibilities: • Be proactive and help keep the team on track with timelines and deliverables • Act as a point of communication between me and team members—checking in, gathering updates, and keeping everyone aligned • Handle research tasks for the agency across various channels (e.g. competitors, influencers, tools, trends) • Follow up with me regarding sending payments to freelancers and team members • Follow up with employees to ensure timely submission of reports and deliverables • Keep track of all the small things I mention verbally or via chat—create checklists, reminders, and follow-ups as needed • Push the team (gently but consistently) to meet deadlines and maintain accountability Other Requirements: • Must have excellent English (written and spoken) • Should be responsive during Dubai business hours (9 AM – 7 PM) Fill in the form to apply : https://form.jotform.com/252441328118452

The Special Assistant in our International Dubai office will provide personal and professional assistance to the Executive Director's Office by effectively managing schedules and performing a wide variety of confidential, administrative, analytical, strategic support and research duties. Responsibilities: Coordinate schedule, appointments, reservations and travel arrangements Plan, organize and co-ordinate functions and events for the Executive. Support the Executive with the preparation of business presentations and board meeting reports. Gather, analyse and provide insights on industry trends using data for the businesses managed by the Executive. Carry out first level vetting and review of correspondence addressed to the office of the Executive. Prepare a variety of high quality, written agreements, memos, letters, and other documents for the Executive. Design and implement initiatives that enables better efficiency and improved productivity for the Executive’s office. Drive and manage projects as directed by the Executive. Ensure continuous process improvement Manage the budget of the Office of the Executive and ensure that monthly retirements are prepared. Support with other tasks as may be assigned. Requirements The ideal candidate must have seven (7) to ten (10) years’ experience as an Executive Assistant to a C-level Executive. Membership of the Nigerian Institute of Chartered  Secretaries and Administrators (or equivalent in other countries) is an added advantage. Bachelor’s degree or an HND in English or Secretarial Administration or any other relevant discipline. Ability to handle sensitive/confidential information with utmost discretion and diplomacy Critical thinking and problem-solving skills Possesses data analytics, good business writing, excellent research and  communication skills (both verbal and written). Excellent time, schedule management and  organizational skills; must be committed to accuracy and attention to details. Resilient with the ability to adapt quickly to changes in time frames and manage multiple priorities Strong financial analysis skills and proficient in Microsoft Office suit Strong interpersonal skills with high integrity and ethical standards. Good stakeholder management skills and ability to take initiative. Must be eligible to work in Dubai, (documentation, residency status etc.)

We are looking for a creative and female front desk officer for our Garage located in Sajja Sharjah. Key Responsibilities: Manage front desk activities including greeting visitors, answering phone calls. Plan and manage our Instagram and social media pages. Create and edit high-quality Reels with strong storytelling. Design and create visually appealing posts and stories along with website editing.