Office Admin

our client in UAE is seeking a highly organized and proactive Personal Assistant to the CEO. As a Personal Assistant, you will be responsible for providing comprehensive administrative support to the CEO and assisting in managing their day-to-day activities. You will act as a gatekeeper, manage their schedules, prioritize communications, and handle various administrative tasks to ensure smooth operations in the executive office. Responsibilities Manage the CEO's calendar, schedule appointments, and coordinate meetings Handle and prioritize incoming communications such as emails, phone calls, and correspondence Prepare and edit documents, reports, and presentations Screen and direct phone calls and visitors, providing appropriate attention and assistance Manage travel arrangements and itineraries Assist in the preparation of meetings, including agenda preparation and minute taking Coordinate and manage special projects as assigned by the CEO Provide administrative support to the executive team as needed Requirements Previous experience as a Personal Assistant to a CEO or similar role Excellent organizational and time management skills Strong verbal and written communication skills Exceptional attention to detail and accuracy Proficient in using Microsoft Office suite and other relevant software Ability to handle confidential and sensitive information with utmost discretion Flexible and adaptable to changing priorities and able to work under pressure Bachelor's degree in Business Administration or related field is preferred Proactive and self-motivated with a strong sense of professionalism Male Filipino only with sponsor change.

A secretary and office manager is required for a contracting, general maintenance and investment company with at least 5 years of experience in the UAE (Arabic + English). Engineering qualifications are preferred

Are you looking for an exciting opportunity to support a dynamic sales team in providing exceptional service to our customers? As a Sales Support Specialist at Rentokil Initial, you will play a crucial role in facilitating sales processes and ensuring the highest level of customer satisfaction. Your Responsibilities: Provide administrative support to the sales team, ensuring efficient workflow and execution of sales processes. Assist in preparing sales proposals, quotes, and contracts, ensuring accuracy and timeliness. Respond to customer inquiries and follow up on leads, delivering prompt and effective solutions. Maintain up-to-date customer records and sales activity in CRM systems. Collaborate with various departments to resolve customer issues and enhance service delivery. Support the sales team in achieving targets by analyzing sales data and providing reporting insights. Engage in continuous learning to improve sales processes and enhance customer engagement. Requirements Qualifications: Proven experience in sales support or a similar administrative role. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with CRM software (e.g., Salesforce) is preferred. Excellent organizational skills with the ability to prioritize tasks effectively. Strong written and verbal communication skills, with a focus on customer service. Detail-oriented with a proactive approach to problem-solving. A high level of professionalism and ability to work in a fast-paced environment. Key Competencies: Team Collaboration: Ability to work effectively within a team to achieve common goals. Customer Focus: Commitment to delivering exceptional service to all customers. Analytical Skills: Ability to analyze data and derive actionable insights. Adaptability: Willingness to learn and adapt to changing business needs.

Job Title: Personal Assistant to the CEO Location: Dubai About the Role: We are seeking a highly organized and professional Personal Assistant (PA) to the CEO to support our executive office. The ideal candidate will be proactive, detail-oriented, and able to manage a wide range of administrative and executive support tasks with discretion and efficiency. Key Responsibilities: Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. Handle correspondence, emails, phone calls, and document preparation on behalf of the CEO. Prepare reports, presentations, and meeting materials. Organize and coordinate internal and external meetings, including taking minutes and following up on action items. Maintain an organized filing system (digital and physical). Liaise with internal departments and external stakeholders professionally. Ensure the CEO is well-prepared for meetings and business trips. Perform general administrative duties and support ad-hoc projects as required. Requirements: Fluency in English (written and spoken), Chinese would be beneficial Strong organizational and time management skills with the ability to multitask effectively. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office tools. Ability to handle sensitive information with the highest level of discretion. Previous experience as an Executive Assistant or Personal Assistant is preferred. What We Offer: Company-sponsored visa. Transportation allowance. Comprehensive health insurance. End-of-year performance bonus. A professional, supportive, and growth-oriented work environment. How to Apply: Interested candidates are invited to send their CV and a brief cover letter to 056-7241968 with the subject line: “Application – PA to CEO”.

About the Role: We are looking for dynamic and customer-focused Enquiry Response / Reactive Sales Executives with a background in AV equipment rentals for live events. The ideal candidate will have strong technical knowledge of AV systems, fluency in English, and excellent communication and sales skills. This is a female-only position due to client interaction requirements, and applicants should have a minimum of 3 years' experience in AV sales or customer service. Key Responsibilities: Respond to customer inquiries via email, phone, or in-person regarding AV rentals. Advise clients on the best technical solutions based on event needs. Prepare accurate quotations, proposals, and rental agreements. Follow up on leads to convert them into bookings and achieve sales targets. Coordinate with technical, operations, and logistics teams to ensure service delivery. Maintain CRM records, sales logs, and customer databases. Address client concerns and ensure a high level of service throughout. Requirements 3+ years of experience in AV rental sales, customer service, or enquiry handling. Technical knowledge of: Audio systems: Mixers, microphones, speakers, amplifiers Lighting & staging: Trussing, rigging, DMX controllers, moving heads Video equipment: LED walls, processors, media servers Special effects: Fog machines, pyrotechnics, lasers Knowledge of entertainment and event décor is an added advantage Excellent written and spoken English communication skills. Proficiency in Microsoft Office, CRM systems, and quoting tools. Team player with strong collaboration and multitasking abilities. Organized and detail-oriented, with the ability to work under pressure. Work Environment: Office-based role within a facility that includes warehouse access. May require flexibility in working hours during peak event periods. Benefits Compensation: Base Salary: AED 4,500/month Additional Allowance: Metro allowance provided Incentives: Sales commission (based on targets) and overtime as per company policy

**Position Overview:** The Administrative and Secretary Support role is crucial to our daily operations. The ideal candidate must have over 4 years of experience in administrative support, exclusively in the real estate industry. This individual will assist in streamlining office functions, managing schedules, and providing top-notch customer service. **Key Responsibilities:** - Provide administrative support to the management team and real estate agents. - Manage property listings, update CRM systems, and ensure marketing materials are accurate and up to date. - Prepare contracts, forms, and other documentation for sales and leasing transactions (Tawtheeq). - Answer phone calls, respond to emails, and manage correspondence in a professional manner. - Schedule appointments, meetings, and property viewings, ensuring efficient time management for all team members. - Maintain and organize client files and documents in compliance with company policies. - Prepare reports, presentations, and other documents as needed. - Assist in marketing efforts, including managing social media accounts and creating promotional materials. - Facilitate communication between clients, agents, and other departments. - Handle general office duties such as office supplies management and vendor coordination. **Qualifications:** - Minimum of 4 years of experience in an administrative or secretary role, preferably in real estate or a similar field. - Strong organizational and multitasking skills. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. - Excellent written and verbal communication skills in English. - Strong attention to detail and a proactive approach to problem-solving. - Ability to maintain confidentiality and handle sensitive information. - A friendly demeanor with exceptional customer service skills. **What We Offer:** - Competitive salary and benefits package. - A supportive and dynamic work environment. - Opportunities for professional development and career growth.