Browse
···
Log in / Register

Female Personal Assistant

AED 4,000-5,999/month

Confidential

9GH9+QJ - Al Muaihat 1 - Ajman - United Arab Emirates

Favourites
Share

Description

Position: Personal Assistant (Admin, Project Coordination & Social Media – Fit-Out Industry) Location: onsite and running errands (Ajman based) Type: Full-time Must have license and a car We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support our daily business operations in the fit-out and interior design sector. This role requires strong administrative skills, industry knowledge, social media management capabilities, and the ability to handle multiple priorities efficiently. Key Responsibilities: • Admin & Organization: Organize and maintain all administrative files and digital desktop workspace for smooth daily operations. • Accounting & Invoicing: Coordinate with the accounts team by preparing and submitting invoices according to the payment terms stated in the quotations, and ensure timely follow-up for payments. • Quotations & Proposals: Gather information from the estimation team to prepare and send professional quotations to clients. • Client Communication: Send and follow up on emails, manage client correspondences, and maintain strong relationships. • Meeting Support: Shadow in meetings, take accurate minutes, and ensure action items are followed up. • Industry Knowledge: Understand fit-out/interior project workflows and terminology to communicate effectively with the team and clients. • Social Media Management: Organize and manage company social media pages (Instagram, Facebook, LinkedIn, etc.), post and schedule content, edit photos, and ensure high-quality visuals are shared to represent the brand. • On-Ground Support & Errands: Be flexible to move around as required, including running errands to support site needs, gathering material samples, placing orders for uniforms, stationery, and site supplies, and ensuring timely delivery to the right locations. Requirements: • Proven experience in personal assistance or admin coordination, preferably in fit-out/interior design or construction. • Strong organizational and multitasking skills. • Excellent written and verbal communication in English. • Proficiency in MS Office, email correspondence, and document preparation. • Experience in social media management and basic photo editing (Photoshop, Canva, or similar). • Ability to work independently, handle multiple priorities, and manage tasks both remotely and on-site. • Flexible to work remotely, with the ability to attend in-person meetings and visit sites when required (Dubai-Ajman-Sharjah-based preferred). We Offer: • Flexible work arrangements (hybrid). • Exposure to diverse and exciting interior fit-out projects. • Opportunity to combine administrative and creative skills. • Collaborative and professional work environment.

Source:  dubizzle View Original Post

Location
9GH9+QJ - Al Muaihat 1 - Ajman - United Arab Emirates
Show Map

dubizzle

You may also like

Dubizzle
Administrative secretary
71a 26 St - Al Majaz District - Al Majaz - Sharjah - United Arab Emirates
We are looking for a highly organized and proactive Administrative Secretary that speaks English and Arabic (A must) to provide administrative and clerical support to ensure the efficient operation of the office. The ideal candidate will have excellent communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Manage daily office operations, including answering phone calls, emails, and correspondence Schedule appointments, meetings, and maintain calendars for management Prepare and edit documents, reports, and presentations as required Maintain organized filing systems (physical and digital) for company records and documents Assist in preparing invoices, quotations, and basic data entry tasks Coordinate with internal departments and external stakeholders when necessary Order and manage office supplies and inventory Handle confidential and sensitive information with discretion Support the management team in administrative tasks and project coordination Qualifications and Requirements: Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field Minimum 2–3 years of experience in a similar administrative or secretarial role Excellent written and verbal communication skills in English; Arabic is a plus Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking abilities Professional appearance and positive attitude High level of discretion and integrity when handling confidential information What We Offer: Competitive salary based on experience Professional work environment with opportunities for career growth Supportive team and management Exposure to a wide range of administrative and operational tasks How to Apply: Interested candidates should submit their CV and a brief cover letter to tbr2022 (at) hotmail (dot) com with the subject line: “Administrative Secretary Application – [Your Name]”.
AED 2,000-3,999/month
Workable
Financial Operations Specialist
Dubai - United Arab Emirates
At Papel Holdings, we’re not just another Fintech company. We’re on a mission to revolutionize the financial landscape. From innovative banking solutions to cutting-edge digital asset products, we’re transforming how people interact with money.    Careers at Papel suit those who want to have an impact, who are comfortable getting uncomfortable, willing to take risks and win big. We are brave, laser-focused and have high aptitude, with a little playfulness for good measure.  If you’re someone who thrives on high accountability, possesses a start-up spirit, and flair for industry-savvy solutions, you’ll fit right in.    If this resonates with you, you’ll have the opportunity to make a real impact and be part of something that’s changing how we interact with money and wealth. POSITION OBJECTIVE We are seeking a highly motivated and detail-oriented Financial Operations Specialist/Analyst to join our growing team. This role is critical to ensuring the smooth and accurate execution of our financial transactions, supporting our core business operations, and maintaining the integrity of our financial data. You will play a key role in optimizing our financial processes, collaborating with various internal teams, and contributing to the scalability of our financial infrastructure as we continue to grow. KEY RESPONSIBILITES Transaction Management: Oversee and execute daily financial operations, including payment processing, reconciliations, settlements, and disbursements across various payment rails and financial products. Monitor transaction flows to identify and resolve discrepancies, payment failures, and exceptions promptly. Manage chargebacks, refunds, and dispute resolution processes in accordance with company policies and regulatory requirements. Reconciliation & Reporting: Perform regular and complex reconciliations of bank accounts, payment gateways, ledger accounts, and internal systems to ensure accuracy and identify variances. Prepare daily, weekly, and monthly financial operations reports, highlighting key metrics, trends, and potential issues. Contribute to the development of enhanced reporting tools and dashboards. Process Optimization & Automation: Identify opportunities for process improvement, automation, and standardization within financial operations to increase efficiency and reduce manual effort. Collaborate with product, engineering, and data teams to implement new features, system enhancements, and automation initiatives related to financial flows. Document financial operations procedures and ensure adherence to best practices. Compliance & Risk Management: Ensure all financial operations activities comply with relevant financial regulations (e.g., AML, KYC), internal policies, and industry standards. Assist in internal and external audits by providing necessary documentation and explanations related to financial operations. Identify and mitigate operational risks within financial processes. Stakeholder Collaboration: Work closely with internal teams including Product, Engineering, Customer Support, and Finance to resolve issues, support new product launches, and improve customer experience. Communicate effectively with external partners, banks, and payment providers to resolve operational matters. Requirements Bachelor's degree in Finance, Accounting, Business Administration, or a related field. 3-5 years of experience in financial operations, payment operations, or a similar role, preferably within a FinTech company, e-commerce, or financial services. Strong understanding of payment ecosystems, transaction lifecycles, and financial reconciliation processes. Proficiency in financial software and accounting systems (e.g., NetSuite, Xero, SAP) and strong Excel skills (VLOOKUPs, pivot tables, advanced formulas). Experience with SQL or other data querying languages is a significant plus. Familiarity with regulatory requirements relevant to financial services (e.g., PCI DSS, AML/KYC) is a plus. Excellent analytical, problem-solving, and critical thinking skills with a keen eye for detail. Strong communication (written and verbal) and interpersonal skills. Bonus Points If You Have: Experience with high-volume transaction processing. Knowledge of specific payment methods relevant to our business (FX, digital assets) Proven track record of improving operational efficiency through automation or process re-engineering. Benefits Competitive pay Discretionary bonus Comprehensive Healthcare
Negotiable Salary
Cookie
Cookie Settings
Our Apps
Download
Download on the
APP Store
Download
Get it on
Google Play
© 2025 Servanan International Pte. Ltd.