Sharjah Administration & Office Support Job Listings

BlackStone eIT is seeking a detail-oriented and knowledgeable Paralegal Specialist to join our legal team. The ideal candidate will assist in the preparation of legal documents, conduct research, and support our legal professionals in various administrative tasks. You will play a crucial role in ensuring that our legal processes run smoothly and efficiently. Responsibilities Assist attorneys in preparing and filing legal documents, including contracts, briefs, and pleadings. Conduct legal research and summarize findings to support ongoing cases and projects. Organize and maintain legal files, ensuring all documentation is accurate and up to date. Prepare and review correspondence, reports, and other legal documents. Assist in the management of case calendars and deadlines. Communicate with clients, witnesses, and third parties as necessary. Ensure compliance with all relevant legal regulations and procedures. Support the legal team in various administrative tasks, including scheduling meetings and managing documentation. Requirements Bachelor’s degree in Paralegal Studies or a related field. 4+ years of experience as a paralegal or in a legal support role. Strong knowledge of legal terminology and procedures. Excellent written and verbal communication skills. Proficiency in legal research tools and software. Ability to manage multiple tasks and work in a fast-paced environment. Exceptional attention to detail and organizational skills. Ability to maintain confidentiality and handle sensitive information.

Negotiable Salary

Credit Administration Analyst63360034651649111

Workabale

Credit Administration Analyst

Sharjah - United Arab Emirates

Job Title: Credit Administration Analyst – Banking (Arabic Document Review) Type: Contract (3–4 months project) Start Date: [Specify if known] About the Role: We are seeking 2–3 experienced professionals to support a potential project within a Banking Credit Administration function. The role will involve credit data remediation, reviewing credit/collateral documents, and ensuring compliance with internal processes and policies. Key Responsibilities: Review and validate credit, collateral, and associated banking documents. Identify and classify relevant credit documentation in line with credit administration standards. Support credit data remediation activities to ensure accuracy and completeness of credit files. Read, interpret, and verify Arabic-language documents as part of the process. Collaborate with internal teams to resolve discrepancies and ensure smooth workflow. Skills & Experience Required: Proven experience working within a banking Credit Administration department. Strong understanding of credit functions, processes, and documentation requirements. Expertise in identifying credit/collateral and associated documents. Ability to read and interpret Arabic documents. Experience with credit data remediation projects. Good communication and teamwork skills.

Negotiable Salary

Performance Management Specialist63369815420161112

Workabale

Performance Management Specialist

Sharjah - United Arab Emirates

BlackStone eIT is on the lookout for a dedicated and knowledgeable Performance Management Specialist to join our Human Resources team. In this pivotal role, you will be responsible for developing, implementing, and overseeing performance management strategies that drive employee engagement and organizational success. You will work closely with management and staff to ensure that performance evaluation processes align with company goals and provide meaningful feedback for employee development. Responsibilities Design and implement performance management systems and processes, including goal setting, performance evaluations, and development plans Provide training and resources to managers and employees on effective performance management practices Collaborate with department heads to align performance metrics with business objectives Monitor performance appraisal cycles and ensure timely and constructive feedback is provided Analyze performance data to identify trends, issues, and opportunities for improvement Support succession planning and talent management initiatives Develop and maintain performance management tools and resources Stay current on industry best practices and trends related to performance management Foster a culture of continuous feedback and employee development throughout the organization Requirements Bachelor's degree in Human Resources, Business Administration, or a related field 3+ years of experience in performance management, employee development, or a related HR capacity Strong understanding of performance management principles and best practices Experience in designing and implementing performance appraisal systems Excellent communication and interpersonal skills, with the ability to influence and collaborate at all levels Analytical mindset with strong problem-solving capabilities Proficient in using HRIS and performance management software Ability to maintain confidentiality and handle sensitive employee information Strong organizational skills with attention to detail and accuracy

Negotiable Salary

Receptionist for a Wellness Center in Dubai63369916814593113

Workabale

Receptionist for a Wellness Center in Dubai

Dubai - United Arab Emirates

Ontime Group is seeking a dedicated and friendly Receptionist to join our Wellness Center in Dubai. As the first point of contact for our clients, you will play a key role in creating a warm and inviting atmosphere, while providing exceptional customer service and administrative support. Responsibilities Welcome and greet clients with a positive and professional attitude Manage incoming calls, schedule appointments, and coordinate the clinic's calendar Provide information regarding wellness services and programs offered at the center Assist clients with check-in processes, including completing necessary forms and updating records Ensure the reception and waiting areas are neat, organized, and welcoming Handle billing inquiries, process payments, and assist with insurance verification as needed Work closely with the wellness team to ensure seamless client experiences Address client inquiries and concerns with professionalism and empathy Requirements Previous experience as a Receptionist in a wellness center or similar environment Strong verbal and written communication skills Excellent customer service capabilities and a friendly demeanor Experience with appointment scheduling and managing clinic calendars Proficient in using office software and electronic health records systems Strong organizational skills and attention to detail Ability to multitask and perform well in a fast-paced environment Professional appearance and courteous manner Fluency in English; additional languages are a plus Benefits Salary + Benefits

Negotiable Salary

Executive Assistant & Office Manager63370414192643114

Workabale

Executive Assistant & Office Manager

Dubai - United Arab Emirates

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average? If yes, then this is the job you're looking for, webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA. Role Overview: We are seeking a proactive, highly organized, and resourceful Executive Assistant & Office Manager to support our COO and manage the administrative operations of our newly established Dubai office. This dual-role position is critical in ensuring operational efficiency, supporting executive priorities, and establishing a well-functioning and professional office environment as we scale into the region. Key Responsibilities: Executive Support (COO): Provide high-level administrative support to the COO, including calendar management, meeting coordination, travel arrangements, and expense tracking. Act as a gatekeeper and point of contact for internal and external stakeholders on behalf of the COO. Prepare reports, presentations, briefing documents, and meeting notes. Track key action items and ensure timely follow-up and execution across departments. Assist with COO’s project management needs, including tracking milestones for strategic initiatives and acquisitions. Office Management (Dubai Office): Own all administrative aspects of the Dubai office, including office supplies, facilities management, vendor relationships, and IT coordination. Support the setup and ongoing management of office systems, processes, and tools in line with regional compliance and global standards. Liaise with building management, utilities, and service providers to ensure smooth daily operations. Manage onboarding logistics for new hires in the Dubai office (workspace, access, equipment, etc.). Maintain an organized and welcoming office environment aligned with the company’s brand and culture. Requirements 5+ years’ experience in an Executive Assistant, Office Manager, or similar administrative role, ideally in a high-growth or international environment. Experience supporting C-level executives and managing office administration. Strong organizational skills, with the ability to multitask and prioritize in a fast-paced environment. Discretion and professionalism in handling sensitive information. Strong written and verbal communication skills in English; Arabic is a plus. Proficient in Google Workspace and Microsoft Office; experience with project management tools is a plus. Personal Attributes: Proactive and solutions-oriented with a "no task too small" attitude. Comfortable working independently and taking initiative in a startup-to-scale-up environment. High attention to detail and a sense of ownership. Strong interpersonal skills and a collaborative mindset. Adaptable and comfortable with ambiguity during periods of growth and change.

Negotiable Salary

Customer Sales Executive63360110696579115

Workabale

Customer Sales Executive

Dubai - United Arab Emirates

About the Role: We are looking for dynamic and customer-focused Enquiry Response / Reactive Sales Executives with a background in AV equipment rentals for live events. The ideal candidate will have strong technical knowledge of AV systems, fluency in English, and excellent communication and sales skills. This is a female-only position due to client interaction requirements, and applicants should have a minimum of 3 years' experience in AV sales or customer service. Key Responsibilities: Respond to customer inquiries via email, phone, or in-person regarding AV rentals. Advise clients on the best technical solutions based on event needs. Prepare accurate quotations, proposals, and rental agreements. Follow up on leads to convert them into bookings and achieve sales targets. Coordinate with technical, operations, and logistics teams to ensure service delivery. Maintain CRM records, sales logs, and customer databases. Address client concerns and ensure a high level of service throughout. Requirements 3+ years of experience in AV rental sales, customer service, or enquiry handling. Technical knowledge of: Audio systems: Mixers, microphones, speakers, amplifiers Lighting & staging: Trussing, rigging, DMX controllers, moving heads Video equipment: LED walls, processors, media servers Special effects: Fog machines, pyrotechnics, lasers Knowledge of entertainment and event décor is an added advantage Excellent written and spoken English communication skills. Proficiency in Microsoft Office, CRM systems, and quoting tools. Team player with strong collaboration and multitasking abilities. Organized and detail-oriented, with the ability to work under pressure. Work Environment: Office-based role within a facility that includes warehouse access. May require flexibility in working hours during peak event periods. Benefits Compensation: Base Salary: AED 4,500/month Additional Allowance: Metro allowance provided Incentives: Sales commission (based on targets) and overtime as per company policy

Negotiable Salary

Receptionist with Aesthetic Clinic Exp in UAE Immediate Joiner63369847457282116

Workabale

Receptionist with Aesthetic Clinic Exp in UAE Immediate Joiner

Dubai - United Arab Emirates

Ontime Group is urgently seeking a skilled Receptionist with experience in an aesthetic clinic in the UAE, available for immediate joining. This role is crucial in providing outstanding customer service and ensuring a pleasant experience for our clients as they visit our facility. Responsibilities Greet and welcome clients with a warm and professional demeanor Handle incoming calls, manage appointment scheduling, and maintain the clinic's calendar Provide clear and accurate information about clinic services and treatments Assist clients during check-in, assist with forms, and ensure client records are updated Maintain the cleanliness and organization of the reception area Process payments, handle billing inquiries, and assist with insurance verification Work closely with the team to ensure a smooth patient flow and appointment management Respond to client inquiries and resolve any concerns promptly and professionally Requirements Proven experience as a Receptionist in an aesthetic clinic in the UAE Excellent verbal and written communication skills Strong customer service capabilities and attention to detail Experience with appointment management and clinic calendar coordination Proficient in computer applications and electronic medical records systems Able to work in a fast-paced environment and manage multiple tasks Professional attitude and appearance Availability for immediate joining is a must Fluency in English; additional languages are advantageous Benefits Salary + Benefits

Negotiable Salary

Workabale

Office Manager

Dubai - United Arab Emirates

BlackStone eIT, a forefront leader in the tech industry, is on the hunt for a highly organized and capable Office Manager. This pivotal role is essential for ensuring the seamless operations of our office environment. The Office Manager will effectively manage various administrative tasks and contribute to the overall productivity and morale of our team. Core Responsibilities Oversee the daily operations of the office and administer office policies and procedures. Maintain efficient office logistics, including supply inventory management and service provider coordination. Supervise administrative staff, providing training and support as needed. Coordinate meetings, travel arrangements, and appointments for team members. Manage communication channels, including direct correspondence and inquiries. Assist in the development and management of budgets related to office expenditures. Plan company events and activities to enhance team engagement and company culture. Requirements 3-5 years of office management experience, particularly in a tech-focused environment. Strong multitasking and problem-solving skills. Exceptional organizational capabilities and attention to detail. Proficiency in office management software and Microsoft Office Suite. Excellent written and verbal communication skills. Ability to adapt to a fast-paced and changing work environment. Keen understanding of budgeting and accounting principles. Benefits Private Health Insurance Paid Time Off

Negotiable Salary

Sr. Executive Assistant to Founders - Dubai63370580364674118

Workabale

Sr. Executive Assistant to Founders - Dubai

Dubai - United Arab Emirates

Senior Executive Assistant to Founders – Dubai About AI Acquisition AI Acquisition is The Growth Partner reimagined - a bold evolution of our mission to empower businesses to start, scale, and succeed with AI. In less than two years, we’ve partnered with over 1,200 entrepreneurs from companies like Amazon, JP Morgan, and Deloitte, helping them achieve remarkable growth and scalability. Our mission remains the same: to revolutionize how businesses grow by leveraging cutting-edge AI systems, proven strategies, and a relentless focus on delivering measurable results. Hear from our leaders: Jordan Lee, Co-Founder & Chairman, shares insights about the business: Watch here Matthew Jones, CEO, discusses his career progression and personal growth since joining AI Acquisition: Watch here Why Join Us? We’re a fast-growing, entrepreneurial company that values innovation, collaboration, and personal growth. At AI Acquisition, you’ll work alongside exceptionally talented individuals in a high-performance environment where your contributions directly impact the success of our clients and the company. This isn’t just a job—it’s an opportunity to create a new and better life while working with visionary leaders who are shaping the future of AI-driven business growth. The Role We’re seeking a Sr. Executive Assistant & Chief of Staff to support our two Founders based in Dubai. This is a unique opportunity to become a strategic partner to our visionary leaders and play a critical role in driving the company’s mission forward. As the Sr. Executive Assistant & Chief of Staff, you’ll go beyond traditional administrative duties, immersing yourself in a dynamic environment where your insights and proactivity will directly contribute to the company’s success and the achievements of our global clients. What You’ll Do Calendar Management: Schedule and manage all appointments, meetings, and events, ensuring the Founders are well-prepared and punctual. Meeting Coordination: Organize meetings, prepare agendas, and take minutes when required. Email and Inbox Management: Monitor and triage the Founders’ inboxes and Slack channels daily, prioritize emails, draft correspondence, and handle communications on their behalf. Travel Arrangements: Manage all travel logistics, including booking flights, arranging accommodations, and preparing detailed itineraries. Ensure all travel documents, visas, and requirements are up to date. Stakeholder Liaison: Serve as the primary point of contact for internal and external stakeholders, coordinating with team members, clients, suppliers, and partners. Customer Relations: Assist in managing relationships with key customers, maintaining records of interactions, and ensuring timely follow-ups. Personal Assistance: Support the Founders with personal administrative tasks, including managing personal emails, appointments, and travel arrangements. Office Management: Oversee general office duties such as ordering supplies, coordinating equipment maintenance, and managing vendor relationships. Project Management: Oversee and support ad-hoc projects as directed by the Founders. Requirements What We’re Looking For Experience: Proven experience as an EA / Chief of Staff to Founders or senior executives in a fast-paced, remote environment, preferably within a startup. Organizational Skills: Exceptional ability to multitask and prioritize effectively. Independence: Capable of understanding context and making independent decisions on behalf of the Founders. Problem-Solving: Strong ability to think on your feet and tackle challenges proactively. Adaptability: Positive, can-do attitude with the ability to handle last-minute changes. Attention to Detail: Meticulous attention to ensure accuracy in all tasks. Communication Skills: Highly proficient in written and verbal English with excellent interpersonal skills. Confidentiality: High level of discretion in handling sensitive and confidential information. Travel Coordination: Experience managing international travel arrangements and familiarity with visa and documentation processes. Technical Proficiency: Familiarity with tools like Google Workspace, Slack, Notion, ClickUp, and Miro. Startup Experience: Previous experience working closely with startup founders or in a startup environment. Benefits What’s In It For You? Competitive Compensation: negotiable based on experience and track record. Performance-Based Incentives: Quarterly bonuses tied to your contributions and results. Personal Development: 1:1 coaching from C-Suite leaders and access to $20,000 worth of training. Growth Opportunities: Invitation to a share scheme after 12 months, based on performance and the value you bring to the organization. Remote Flexibility: Work from anywhere while supporting our Dubai-based Founders. How to Apply If you’re ready to take on a challenging and rewarding role that will push you to new heights, we’d love to hear from you! Please submit: Your updated resume. A short cover letter explaining why you’re the perfect fit for this role. Links to any relevant work or references, if applicable.

Negotiable Salary

Sales Support Specialist63360137586178119

Workabale

Sales Support Specialist

Dubai - United Arab Emirates

Are you looking for an exciting opportunity to support a dynamic sales team in providing exceptional service to our customers? As a Sales Support Specialist at Rentokil Initial, you will play a crucial role in facilitating sales processes and ensuring the highest level of customer satisfaction. Your Responsibilities: Provide administrative support to the sales team, ensuring efficient workflow and execution of sales processes. Assist in preparing sales proposals, quotes, and contracts, ensuring accuracy and timeliness. Respond to customer inquiries and follow up on leads, delivering prompt and effective solutions. Maintain up-to-date customer records and sales activity in CRM systems. Collaborate with various departments to resolve customer issues and enhance service delivery. Support the sales team in achieving targets by analyzing sales data and providing reporting insights. Engage in continuous learning to improve sales processes and enhance customer engagement. Requirements Qualifications: Proven experience in sales support or a similar administrative role. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with CRM software (e.g., Salesforce) is preferred. Excellent organizational skills with the ability to prioritize tasks effectively. Strong written and verbal communication skills, with a focus on customer service. Detail-oriented with a proactive approach to problem-solving. A high level of professionalism and ability to work in a fast-paced environment. Key Competencies: Team Collaboration: Ability to work effectively within a team to achieve common goals. Customer Focus: Commitment to delivering exceptional service to all customers. Analytical Skills: Ability to analyze data and derive actionable insights. Adaptability: Willingness to learn and adapt to changing business needs.

Negotiable Salary

Chief Operating Officer - Family Office633600507266591110

Workabale

Chief Operating Officer - Family Office

Dubai - United Arab Emirates

We are seeking a proactive and high-energy Chief Operating Officer (COO) to work closely with the Head of a Family Office on a wide range of operational and strategic initiatives. The Family Office is focused on public markets investment, with a growing interest in AI-enabled opportunities and other forward-thinking ventures. This is a unique opportunity for someone who thrives in fast-paced environments, has a background in operations or startups, and is eager to contribute across multiple business functions. The role offers hands-on involvement in project execution, team coordination, and process improvement—with significant exposure to investment, tech, and innovation ecosystems. Key Responsibilities: Act as a strategic right-hand to the founder in day-to-day execution and decision-making Coordinate and oversee projects, sourcing people and resources to get things done efficiently Monitor business operations, flag issues, and drive follow-ups to resolution Identify and implement improvements to internal processes, including leveraging tech and automation tools Support planning, scheduling, and communication across various business initiatives Handle sensitive and confidential matters with discretion and professionalism Who You Are: 2–5 years of experience in operations, project management, or as an EA in a fast-paced, high-growth environment (preferably a tech startup) Passionate about technology and process optimization High initiative, resourceful, and thrives on getting things done Able to multitask, prioritize, and work independently with limited direction Quick learner, with a desire to grow and take on increasing responsibility Preferred age: 28–32 We are seeking a male candidate for this position

Negotiable Salary

Junior Admin Assistant633698742261781111

Workabale

Junior Admin Assistant

Dubai - United Arab Emirates

BlackStone eIT, a leading computer software company, is seeking a highly motivated and organized individual to join our team as a Junior Administrative Assistant. As a Junior Administrative Assistant, you will play a key role in providing administrative support and ensuring the smooth operation of our office. Responsibilities Assist in daily administrative tasks, including handling correspondence, scheduling appointments, and managing calendars. Answer and direct phone calls, taking messages when necessary. Prepare and organize documents, reports, and presentations. Manage office supplies inventory and place orders as needed. Coordinate and schedule meetings, conferences, and travel arrangements. Assist in the onboarding process for new employees, including preparing new hire paperwork and coordinating orientation sessions. Provide general support to visitors and clients. Assist with special projects and other duties as assigned by the supervisor. Requirements High school diploma or equivalent. Prior administrative experience is preferred but not required. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong attention to detail and accuracy. Effective verbal and written communication skills. Ability to multitask and prioritize tasks effectively. Positive attitude, with a strong work ethic and the ability to work well in a team environment. Professional and friendly demeanor. Benefits Private Health Insurance Paid Time Off Work From Home

Negotiable Salary

Financial Operations Specialist633706012330261112

Workabale

Financial Operations Specialist

Dubai - United Arab Emirates

At Papel Holdings, we’re not just another Fintech company. We’re on a mission to revolutionize the financial landscape. From innovative banking solutions to cutting-edge digital asset products, we’re transforming how people interact with money. Careers at Papel suit those who want to have an impact, who are comfortable getting uncomfortable, willing to take risks and win big. We are brave, laser-focused and have high aptitude, with a little playfulness for good measure. If you’re someone who thrives on high accountability, possesses a start-up spirit, and flair for industry-savvy solutions, you’ll fit right in. If this resonates with you, you’ll have the opportunity to make a real impact and be part of something that’s changing how we interact with money and wealth. POSITION OBJECTIVE We are seeking a highly motivated and detail-oriented Financial Operations Specialist/Analyst to join our growing team. This role is critical to ensuring the smooth and accurate execution of our financial transactions, supporting our core business operations, and maintaining the integrity of our financial data. You will play a key role in optimizing our financial processes, collaborating with various internal teams, and contributing to the scalability of our financial infrastructure as we continue to grow. KEY RESPONSIBILITES Transaction Management: Oversee and execute daily financial operations, including payment processing, reconciliations, settlements, and disbursements across various payment rails and financial products. Monitor transaction flows to identify and resolve discrepancies, payment failures, and exceptions promptly. Manage chargebacks, refunds, and dispute resolution processes in accordance with company policies and regulatory requirements. Reconciliation & Reporting: Perform regular and complex reconciliations of bank accounts, payment gateways, ledger accounts, and internal systems to ensure accuracy and identify variances. Prepare daily, weekly, and monthly financial operations reports, highlighting key metrics, trends, and potential issues. Contribute to the development of enhanced reporting tools and dashboards. Process Optimization & Automation: Identify opportunities for process improvement, automation, and standardization within financial operations to increase efficiency and reduce manual effort. Collaborate with product, engineering, and data teams to implement new features, system enhancements, and automation initiatives related to financial flows. Document financial operations procedures and ensure adherence to best practices. Compliance & Risk Management: Ensure all financial operations activities comply with relevant financial regulations (e.g., AML, KYC), internal policies, and industry standards. Assist in internal and external audits by providing necessary documentation and explanations related to financial operations. Identify and mitigate operational risks within financial processes. Stakeholder Collaboration: Work closely with internal teams including Product, Engineering, Customer Support, and Finance to resolve issues, support new product launches, and improve customer experience. Communicate effectively with external partners, banks, and payment providers to resolve operational matters. Requirements Bachelor's degree in Finance, Accounting, Business Administration, or a related field. 3-5 years of experience in financial operations, payment operations, or a similar role, preferably within a FinTech company, e-commerce, or financial services. Strong understanding of payment ecosystems, transaction lifecycles, and financial reconciliation processes. Proficiency in financial software and accounting systems (e.g., NetSuite, Xero, SAP) and strong Excel skills (VLOOKUPs, pivot tables, advanced formulas). Experience with SQL or other data querying languages is a significant plus. Familiarity with regulatory requirements relevant to financial services (e.g., PCI DSS, AML/KYC) is a plus. Excellent analytical, problem-solving, and critical thinking skills with a keen eye for detail. Strong communication (written and verbal) and interpersonal skills. Bonus Points If You Have: Experience with high-volume transaction processing. Knowledge of specific payment methods relevant to our business (FX, digital assets) Proven track record of improving operational efficiency through automation or process re-engineering. Benefits Competitive pay Discretionary bonus Comprehensive Healthcare

Negotiable Salary

Personal Assistant to CEO633601393140511113

Workabale

Personal Assistant to CEO

Dubai - United Arab Emirates

our client in UAE is seeking a highly organized and proactive Personal Assistant to the CEO. As a Personal Assistant, you will be responsible for providing comprehensive administrative support to the CEO and assisting in managing their day-to-day activities. You will act as a gatekeeper, manage their schedules, prioritize communications, and handle various administrative tasks to ensure smooth operations in the executive office. Responsibilities Manage the CEO's calendar, schedule appointments, and coordinate meetings Handle and prioritize incoming communications such as emails, phone calls, and correspondence Prepare and edit documents, reports, and presentations Screen and direct phone calls and visitors, providing appropriate attention and assistance Manage travel arrangements and itineraries Assist in the preparation of meetings, including agenda preparation and minute taking Coordinate and manage special projects as assigned by the CEO Provide administrative support to the executive team as needed Requirements Previous experience as a Personal Assistant to a CEO or similar role Excellent organizational and time management skills Strong verbal and written communication skills Exceptional attention to detail and accuracy Proficient in using Microsoft Office suite and other relevant software Ability to handle confidential and sensitive information with utmost discretion Flexible and adaptable to changing priorities and able to work under pressure Bachelor's degree in Business Administration or related field is preferred Proactive and self-motivated with a strong sense of professionalism Male Filipino only with sponsor change.

Negotiable Salary

Executive Coordinator (Emirati Talent)633705855046411114

Workabale

Executive Coordinator (Emirati Talent)

Dubai - United Arab Emirates

Job Summary: We are seeking a driven and detail-oriented Executive Coordinator to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated UAE National who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives. Key Responsibilities: Organize executive schedules, meetings, and travel Prepare reports, presentations, and meeting materials Draft emails, memos, and other communications Help plan and coordinate meetings, events, and projects Collect and organize data to support decision-making Communicate with internal teams and external contacts on behalf of executives Track tasks and ensure follow-up across departments Handle sensitive information with confidentiality Provide general administrative support as needed Requirements UAE National (Emirati) with a valid Family Book Diploma or Bachelor's degree in Business Administration, Management, or a related field Strong communication skills in both English and Arabic Experience in an administrative, coordination, or support role Proficient in MS Office (Word, Excel, PowerPoint, Outlook) Excellent organizational and time-management skills Preferred Attributes: Eagerness to learn and grow into more senior roles Positive and professional attitude Ability to handle sensitive information with integrity Team-oriented and proactive work ethic Benefits Career development with opportunities for advancement A stable and professional working environment Competitive salary with performance-based incentives Full medical insurance and annual leave entitlements Exposure to executive-level operations and strategic functions

Negotiable Salary

Special Assistant, Bulk Commodities International Dubai633704063772181115

Workabale

Special Assistant, Bulk Commodities International Dubai

Dubai - United Arab Emirates

The Special Assistant in our International Dubai office will provide personal and professional assistance to the Executive Director's Office by effectively managing schedules and performing a wide variety of confidential, administrative, analytical, strategic support and research duties. Responsibilities: Coordinate schedule, appointments, reservations and travel arrangements Plan, organize and co-ordinate functions and events for the Executive. Support the Executive with the preparation of business presentations and board meeting reports. Gather, analyse and provide insights on industry trends using data for the businesses managed by the Executive. Carry out first level vetting and review of correspondence addressed to the office of the Executive. Prepare a variety of high quality, written agreements, memos, letters, and other documents for the Executive. Design and implement initiatives that enables better efficiency and improved productivity for the Executive’s office. Drive and manage projects as directed by the Executive. Ensure continuous process improvement Manage the budget of the Office of the Executive and ensure that monthly retirements are prepared. Support with other tasks as may be assigned. Requirements The ideal candidate must have seven (7) to ten (10) years’ experience as an Executive Assistant to a C-level Executive. Membership of the Nigerian Institute of Chartered Secretaries and Administrators (or equivalent in other countries) is an added advantage. Bachelor’s degree or an HND in English or Secretarial Administration or any other relevant discipline. Ability to handle sensitive/confidential information with utmost discretion and diplomacy Critical thinking and problem-solving skills Possesses data analytics, good business writing, excellent research and communication skills (both verbal and written). Excellent time, schedule management and organizational skills; must be committed to accuracy and attention to details. Resilient with the ability to adapt quickly to changes in time frames and manage multiple priorities Strong financial analysis skills and proficient in Microsoft Office suit Strong interpersonal skills with high integrity and ethical standards. Good stakeholder management skills and ability to take initiative. Must be eligible to work in Dubai, (documentation, residency status etc.)

Negotiable Salary

Receptionist for Aesthetic Clinic in Meydan Dubai633699935447071116

Workabale

Receptionist for Aesthetic Clinic in Meydan Dubai

Dubai - United Arab Emirates

Ontime Group is seeking a dedicated Receptionist for our Aesthetic Clinic located in Meydan, Dubai. The ideal candidate will provide exceptional customer service and administrative support, helping to create a welcoming environment for our clients visiting the clinic. Responsibilities Warmly greet and welcome clients upon their arrival Manage phone calls, schedule appointments, and oversee the clinic's daily calendar Provide clients with detailed information regarding aesthetic services and treatments available Assist clients with check-in and check-out processes, ensuring all forms are completed accurately Maintain a tidy and organized reception area and waiting room Process payments, manage billing inquiries, and assist with insurance verifications Coordinate with clinic staff to optimize patient flow and ensure a seamless experience Address client questions and concerns promptly and professionally Requirements Previous experience as a Receptionist in an aesthetic clinic or similar environment Strong communication and interpersonal skills Excellent customer service abilities with a focus on client satisfaction Familiarity with appointment scheduling and managing a busy calendar Proficient in computer applications and electronic medical records Attention to detail and strong organizational skills Ability to multitask and work effectively in a fast-paced setting Professional appearance and a welcoming demeanor Fluency in English; knowledge of additional languages is advantageous Benefits Salary + Benefits

Negotiable Salary

Executive Assistant/Personal Assistant/Office manager633600487040021117

Workabale

Executive Assistant/Personal Assistant/Office manager

Dubai - United Arab Emirates

We are seeking a multi-talented and resourceful professional to take on the combined role of Executive Assistant, Personal Assistant, and Office Manager. This all-in-one position is ideal for a proactive self-starter with a "can-do" attitude who thrives in dynamic environments and excels at juggling diverse responsibilities. Key Responsibilities: Executive & Personal Assistance: Provide end-to-end support to senior executives, managing complex schedules, travel arrangements, and confidential communications. Act as the primary point of contact between executives and internal/external stakeholders. Anticipate executive needs and proactively address administrative tasks and special projects. Office Management: Oversee the smooth day-to-day operations of the office, ensuring a professional and efficient workspace. Manage relationships with vendors, service providers, and internal teams to maintain office functionality. Plan and coordinate company events, meetings, and employee engagement activities. Project & Workflow Coordination: Take ownership of cross-departmental projects, ensuring timely delivery and alignment with organizational goals. Prepare detailed reports, presentations, and documentation to support decision-making. Conduct research on various topics to assist with business strategy and operations. Financial & Administrative Oversight: Maintain accurate records of financial transactions, including budgets and expense reporting. Liaise with finance teams to ensure compliance with internal and international financial policies. Optimize administrative processes to enhance efficiency and minimize redundancy. Qualifications & Skills: Educational Background: Bachelor’s degree in Business Administration, Finance, or a related field. Experience: Proven experience in a hybrid role encompassing Executive Assistance, Personal Assistance, and Office Management. Background in finance or working within international organizations is essential. Experience in multinational corporate environments with an understanding of global business practices. Core Competencies: Outstanding organizational and multitasking abilities, with a knack for prioritization. Exceptional communication skills, both written and verbal, with fluency in English. Advanced proficiency in MS Office Suite and other productivity tools. Ability to work independently, exercise sound judgment, and demonstrate a high level of initiative.

Negotiable Salary

Freelance In-Person Event Specialist - Dubai, UAE633600418439711118

Workabale

Freelance In-Person Event Specialist - Dubai, UAE

Dubai - United Arab Emirates

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Dubai, UAE to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in Dubai, UAE, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment. Who are we? Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more. Responsibilities: Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause. Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience Be the Visit.org representative, leader, and problem solver at events Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner Manage check-in process for in-person events; providing a warm and friendly welcome to guests Problem-solving issues such as missing supplies, late staff, technology challenges, etc. Escalate issues to the Events Team when necessary to keep them informed or help problem-solve Send consistent updates, photos, and videos to Events Team throughout event Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center Pack supplies and add shipping labels which may include loading boxes Requirements Fluency in English and strong communication skills Based in Dubai, UAE Schedule flexibility with availability to work on a contract per-event basis, as needed Experience in complex, large-scale events and smaller executive-level intimate events Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly Self-starter who is organized and detail-oriented You love building relationships with customers and enjoy customer service Experience with group facilitation and managing group dynamics You are able to work flexible hours, including nights and weekends, as needed Willing and eager to travel to various areas of the local region You have super strong interpersonal and customer service skills, especially in fast-paced situations Able to wear many hats and take on varied tasks and projects Comfort being present and interacting with large crowds Physical Demands: Able to lift, slide, and carry up to 30 lbs. Able to stand for an extended period of time This is an on location, in person , per event contract role In Dubai, UAE. This role is open only to those candidates already based in Dubai, UAE. No relocation packages are offered at this time. Benefits Competitive hourly rate The chance to do meaningful and impactful work The opportunity to meet with social impact-minded individuals A chance to build your experience for your resume! Potential for recurring freelance employment with Visit.org

Negotiable Salary

Confidential

Administrative Assistant/Receptionist

Platinum Tower - Cluster I - Jumeirah Lake Towers - Dubai - United Arab Emirates

Hiring a Administrative Assistant/Receptionist The criteria for the person i am seeking is listed below. 1. *Professional Experience*: Look for candidates with a proven track record as a receptionist and personal assistant, preferably with experience in a corporate or legal setting. 2. *Administrative Skills*: The candidate should have strong administrative skills, including proficiency in using office software (e.g., Microsoft Office suite) and the ability to manage calendars, schedule appointments, and handle correspondence. 3. *DMCC Free Zone Portal Knowledge*: Familiarity with the DMCC free zone portal is essential. The candidate should be able to navigate the portal, submit required documentation, and understand the processes involved in managing DMCC-related matters. 4. *Legal Drafting Skills*: The candidate should have experience in drafting medium-level legal agreements such as letters of intent, memoranda of understanding, and other similar documents. A background in legal administration or paralegal work would be beneficial. 5. *Organizational Skills*: Strong organizational skills are a must, as the candidate will be responsible for managing various tasks simultaneously and ensuring that all documents and deadlines are met. 6. *Communication Skills*: Excellent written and verbal communication skills are essential for liaising with internal stakeholders, external parties, and the company's accountant. 7. *Attention to Detail*: The candidate should be detail-oriented and capable of ensuring accuracy and completeness in all documentation and communication. 8. *Confidentiality and Professionalism*: Given the nature of the role, the candidate must demonstrate discretion, professionalism, and the ability to handle sensitive information with the utmost confidentiality. 9. *Accounting Knowledge*: While not mandatory, some level of familiarity with accounting processes and the ability to submit necessary documents to the accountant would be advantageous. 10. *Proactive Attitude*: A proactive and self-motivated approach to work is important, as the candidate will be expected to anticipate needs and take initiative in managing tasks and responsibilities.

Negotiable Salary

Administrative secretary634850392912651120

Dubizzle

Administrative secretary

71a 26 St - Al Majaz District - Al Majaz - Sharjah - United Arab Emirates

We are looking for a highly organized and proactive Administrative Secretary that speaks English and Arabic (A must) to provide administrative and clerical support to ensure the efficient operation of the office. The ideal candidate will have excellent communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Manage daily office operations, including answering phone calls, emails, and correspondence Schedule appointments, meetings, and maintain calendars for management Prepare and edit documents, reports, and presentations as required Maintain organized filing systems (physical and digital) for company records and documents Assist in preparing invoices, quotations, and basic data entry tasks Coordinate with internal departments and external stakeholders when necessary Order and manage office supplies and inventory Handle confidential and sensitive information with discretion Support the management team in administrative tasks and project coordination Qualifications and Requirements: Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field Minimum 2–3 years of experience in a similar administrative or secretarial role Excellent written and verbal communication skills in English; Arabic is a plus Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking abilities Professional appearance and positive attitude High level of discretion and integrity when handling confidential information What We Offer: Competitive salary based on experience Professional work environment with opportunities for career growth Supportive team and management Exposure to a wide range of administrative and operational tasks How to Apply: Interested candidates should submit their CV and a brief cover letter to tbr2022 (at) hotmail (dot) com with the subject line: “Administrative Secretary Application – [Your Name]”.

AED 2,000-3,999/month

Dubizzle

Secretary

4PJX+78 Al Batayih - Sharjah - United Arab Emirates

Job Vacancy: Secretary (Female) Location: Sharjah, UAE Company: Engineering Consultancy Firm We are currently seeking a female Secretary to join our engineering consultancy firm in Sharjah. Requirements: • Minimum 2 years of experience in the UAE (engineering consultancy experience preferred) • Married • Strong organizational and communication skills • Proficient in Microsoft Office (Word, Excel, Outlook) • Fluent in English and Arabic • Ability to handle correspondence, scheduling, and office coordination Salary: 3,000 +

AED 2,000-3,999/month

Dubizzle

Office Secretary

4PJX+78 Al Batayih - Sharjah - United Arab Emirates

We are looking for an Office Secretary to handle administrative tasks and support daily office operations. Responsibilities: Answer phone calls and emails Manage office files and documents Schedule meetings and appointments Greet visitors and provide assistance Maintain office supplies and records Assist management and staff when needed Requirements: Good communication and organizational skills Basic computer knowledge (MS Office) Previous office experience is a plus Professional and polite attitude Interested applicants, please send your CV via WhatsApp: +971 525040788

AED 4,000-5,999/month

Dubizzle

Office Admin

Platinum Tower - Cluster I - Jumeirah Lake Towers - Dubai - United Arab Emirates

A Dubai based firm is looking for a FEMALE OFFICE ADMIN, with experience in customer service and administration. Should have expertise in Microsoft Office Skills especially MS Excel, MS word, PPT and social media marketing. Should be analytical, multi tasking with a keen eye for details. Should have excellent written & speaking communication skills and an upbeat aptitude and willingness to learn. Candidate should be able to assist clients with hospitality welcome & management by handling office admin tasks, providing polite and professional assistance and generally being a helpful and positive presence in the workplace. Arabic writing & speaking, Driving license (will be an added advantage).

AED 4,000-5,999/month

Dubizzle

office Secretary

X8V5+24 Dubai - United Arab Emirates

Office Secretary required for a company based in Dubai with minimum 3 years experience in related field with good knowledge of Microsoft words and excel and with good communication in English.

AED 2,000-3,999/month

Dubizzle

RECEPTIONIST

24 Circle 90 - Jumeirah Village - Jumeirah Village Circle - Dubai - United Arab Emirates

A receptionist is the first point of contact for a company, responsible for providing a positive and professional first impression. Their duties include greeting visitors, answering phones, managing correspondence, and providing administrative support. They play a crucial role in customer service, ensuring a welcoming environment for clients and staff. NEED PRESENTABLE RECEPTIONIST / FRONT DESK STAFF FOR MY COSMETIC AND PERFUME OUTLET SHARJAH AND DUBAI MEN WOMEN BOTH CAN APPLY SALARY - 2500 - 3500 ASIA / AFRICA / ANY NATIONALITY CAN APPLY VISA AND ACCOMODATION PROVIDED PLS SEND ME CV ON WHATSAP 0559524919 INSIDE UAE ONLY NO CALLS PLEASE JUST SEND ME CV I WILL CALL FOR INTERVIEW IF CV IS SELECTED

AED 2,500-3,500/year

Dubizzle

secretary

X8V5+24 Dubai - United Arab Emirates

We are looking for a motivated, active, and well-organized Secretary to join our team. The ideal candidate should have strong communication skills, be detail-oriented, and able to handle administrative tasks efficiently. Responsibilities: Manage correspondence, emails, and phone calls Organize and maintain files and documents Assist in daily office operations Support management with scheduling and coordination Requirements: Good communication and organizational skills Proactive and motivated attitude Ability to work independently and as part of a team Location: Dubai Apply at: WhatsApp - 0568777746

Negotiable Salary

Dubizzle

Personal Assistant

5C38+9X Dubai - United Arab Emirates

Job Title: Personal Assistant Location: International City Salary: 3000-4000 AED Employment Type: Full-time About the Role: We are looking for a highly organized and proactive Personal Assistant to provide day-to-day support and ensure smooth management of tasks and schedules. The ideal candidate will be detail-oriented, resourceful, and able to handle multiple priorities efficiently. Key Responsibilities: Manage daily schedules, appointments, and meetings Coordinate travel arrangements and reservations Handle phone calls, emails, and correspondence Prepare reports, documents, and presentations as needed Assist with personal and business errands Maintain confidentiality and professionalism at all times Requirements: Proven experience as a Personal Assistant, Executive Assistant, or similar role Excellent organizational and time-management skills Strong communication skills (written and verbal) Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) Ability to multitask and work under pressure Discretion and confidentiality are essential

AED 3,000-4,000/year

Dubizzle

Receptionist

X8V5+24 Dubai - United Arab Emirates

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Send CV to ,0504496579

AED 2,000-3,999/month

Dubizzle

sales executive

57MW+J5 - Dubai Design District - Dubai - United Arab Emirates

WE OFFER BASIC SALARY AND HIGH COMMISSIONS AND INCENTIVES we are located in Dubai Business Bay Job Summary: We're looking for a highly motivated and Freshers/experienced Sales Executive to drive revenue growth, develop new business opportunities, and build strong relationships with clients. The ideal candidate will have a proven track record in sales, excellent communication skills, and the ability to work in a fast-paced environment. Responsibilities: 1.Make outbound calls to prospective clients to introduce our financial services and generate interest. 2.Build rapport with potential clients, understand their investment goals, and provide tailored solutions. 3.Present our company's investment process and services, highlighting benefits and value proposition. 4.Qualify leads, schedule follow-up calls, and convert prospects into clients. 5.Meet or exceed monthly sales targets and performance metrics. 6.Stay up to date on market news, industry developments, and regulatory changes. 7.Collaborate with internal teams (research, trading, and customer support) to ensure seamless client experience. 8.Maintain accurate records of calls, leads, and client interactions in Data.

AED 4,000-5,999/year