Administrative Assistant

I am in need of a Personal/Administrative Assistant to do some tasks. Below is list of somethings that are needed. I also own some apartments so you must manage all tasks related to short term rental of my units. Handle paperwork fill outs (for travel visa, insurance, make tickets online etc…) Must have basic Excel knowledge Can handle customer service emails from Airbnb/holiday homes Can do cleaning or manage cleaning for the airbnbs Can make commercial invoices Can travel if need be (all expenses paid) Can do simple research (what visa requirements for a country, what laws are around free zones company set ups) Pick up/drop off items PRO tasks (sort out how to register employees here in UAE) Schedule meetings/staff for the stores Deal with the VAT filings Follow up with staff/people or requests I need done Very basic accounting (find invoices, check if unpaid/paid) Do any other basic tasks that are needed. Job will be from Marina and some days from home. Mobile and laptop will be provided.

Company Description Beauty Revolution is a dynamic and innovative company, leading in the premium aesthetic sector. We are passionate about offering the highest quality, science-based beauty solutions through our premium brand, Bonitto. Our mission is to revolutionize beauty standards, providing aesthetic products including HA fillers, and mesotherapy that meet the evolving needs of our clients worldwide. Responsibilities: Operations & Warehouse Management • Coordinate incoming shipments and deliveries. • Schedule and track appointments for deliveries and pickups. • Ensure compliance with regulatory, customs, and safety documentation requirements. • Assist with coordination of warehouse staff schedules, time tracking, and shift coverage. • Help maintain a clean, safe, and organized office space. Administrative & Office Support • Provide general administrative support, including handling phone calls, emails, and office correspondence. • Ensure file organization based on office protocols. • Maintain comprehensive and accurate records, document processing, and filing. • Perform general clerical duties such as data entry, filing, and managing correspondence. • Assist in scheduling meetings, coordinating travel arrangements, and managing calendars. • Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments. Executive & Management Assistance • Act as Executive Assistant to the Management Team. • Handle, coordinate, and schedule management meetings, events, and business activities. • Communicate with clients, distributors, and customers professionally, both verbally and in writing. • Act as the point of contact regarding government legislation, compliance matters, and regulatory updates. • Handle staff disciplinary matters in coordination with management. Human Resources & Compliance • Assist in renewing employee permits, site workers’ cards, and other required passes. • Update and maintain the employee handbook as required. • Support recruitment activities including preparing job descriptions, posting vacancies, and coordinating interviews. • Ensure all administrative and HR procedures align with warehouse safety, legal, and regulatory guidelines. Qualifications • Bachelor’s degree in Business Administration, Management, or related field. • 2 – 4 years of experience in an assistant manager, administrative, or operations role. • Strong organizational and multitasking abilities with attention to detail. • Excellent written and verbal communication skills in English. • Proficiency in MS Office suite. • Ability to handle confidential information with integrity. • Flexibility to attend events and exhibitions when required. Languages English Working hours Mon-Fri 9:00 A.M-6:00 P.M, Sat 10:00 A.M-2:00 P.M. Location DAMAC Smart Heights, TECOM, Dubai, UAE. We offer a competitive salary, health insurance, benefits, professional growth and an equal opportunity. If you are qualified for the above position, please submit your resume for consideration

Job Responsibilities: Coordinate between Sales team and Design team to ensure smooth project workflow. Maintain and update company files, records, and project documents. Handle basic administrative tasks such as correspondence, data entry, and filing. Assist in preparing reports, quotations, and presentations as required. Ensure proper documentation is available and easily accessible. Support management in day-to-day office operations. Requirements: Bachelor’s degree or diploma preferred. Prior experience in administration, preferably in construction/contracting industry. Good communication and coordination skills. Proficient in MS Office (Word, Excel, Outlook, PowerPoint). Well-organized with attention to detail. Need: Female Filipino only Age: below 30 Years

We are looking for a proactive and versatile professional with a real estate background to handle administrative, accounting, and office management tasks preferably Filipina. The ideal candidate will be responsible for property listings, VAT filing, bookkeeping, and ensuring the smooth operation of the office with minimal supervision. Key Responsibilities 1. Real Estate Support Prepare, update, and manage property listings across online platforms and internal systems. Coordinate with clients, agents, and property owners regarding listings, viewings, and documentation. Maintain accurate records of property availability, rental/sale agreements, and client inquiries. Assist in preparing marketing materials, brochures, and property-related presentations. 2. Accounting & Finance Maintain accurate books of accounts and daily financial transactions. Prepare monthly, quarterly, and annual financial reports. Handle VAT filing, compliance, and submission of statutory returns. Process invoices, receipts, payments, and payroll. Manage petty cash, reconcile accounts, and liaise with auditors/tax advisors. 3. Office Administration Oversee day-to-day office operations and ensure efficient workflow. Manage procurement of office supplies, equipment, and services. Handle office correspondence, filing, and documentation. Coordinate with vendors, contractors, and external service providers. Supervise office staff (if any) and ensure smooth administrative support. 4. Administrative & Executive Assistance Draft letters, contracts, and official documents. Organize meetings, schedules, and travel arrangements. Maintain employee attendance and HR records. Support management in preparing business reports and presentations.

We are urgently looking for an experienced HR professional to join our team. The ideal candidate will have strong knowledge of UAE Labor Law, experience in SMEs, and the ability to set up HR policies and structure from the ground up. Key Responsibilities • Handle MOHRE, visas, contracts, and labor cases. • Lead recruitment and onboarding for new hires. • Develop and implement HR policies, SOPs, KPIs, and employee handbooks. • Manage employee relations, conflicts, and disciplinary actions. • Ensure full compliance with UAE labor laws and company regulations. • Safeguard confidentiality in all HR and company matters. Requirements • 5–7 years HR experience in UAE (mandatory). • Strong background in SME HR operations (not only large corporations). • Skilled in compliance, contracts, and investigations. • Bilingual (English + Arabic) preferred. • High integrity, confidentiality, and independence. • Knowledge of UAE Ministry of Human Resources & Emiratisation (MOHRE) processes. • HR certifications (CIPD Level 5+ preferred). Qualities We Value • Independent yet loyal; not easily influenced by staff. • Strong conflict management and problem-solving skills. • Ability to build systems and policies from scratch. Location: Dubai, UAE Employment Type: Full-time Salary: AED 15K–20K.

Job Summary: We are seeking a professional, organized and proactive Administrative Assistant to support our team at a dynamic and creative interior design company. The ideal candidate will manage administrative tasks, assist with project coordination and provide day-to-day support to ensure smooth business operations. Key Responsibilities:  Answer and direct phone calls and respond to emails.  Schedule appointments, meetings and consultations.  Maintain and organize files, documents and design portfolios.  Prepare quotes, invoices and basic correspondences.  Assist with ordering and tracking materials and samples.  Coordinate with suppliers, contractors and clients.  Update project timelines and assist in managing project schedules.  Maintain office supplies.  Support social media, marketing and client presentation preparation when needed. Requirements:  Proven experience as a secretary, administrative assistant or similar role.  Strong organizational and multitasking abilities.  Good skills in Microsoft Office (Word, Excel, Outlook).  Excellent verbal and written English communication skills.  Familiarity with the interior design industry and knowledge of design software (e.g., AutoCAD, SketchUp, Canva) is a plus.  Ability to work independently and as part of team. Preferred Qualifications: Associate’s or Bachelor’s degree in Business Administration, Office Management or a related field.