Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant with proven experience in Dubai to join our team. The ideal candidate will have at least 2-5 years of hands-on experience in administration, accounting, bookkeeping, and visa processing. The role requires a professional who is detail-oriented, reliable, and capable of managing diverse administrative functions while supporting the day-to-day operations of the company. Candidates must be based in Dubai and available to join immediately. Key Responsibilities: Administrative Tasks: • Manage office correspondence (emails, phone calls, memos, letters). • Maintain and organize filing systems (both electronic and paper). • Handle scheduling, appointments, and meeting coordination. • Manage office supplies inventory and liaise with vendors. • Prepare reports, presentations, and documents as required. • Support HR functions such as employee record-keeping and documentation. • Ensure compliance with company policies and UAE labor laws. Accounting & Bookkeeping: • Process invoices, receipts, and expense reports. • Handle petty cash and daily cash flow management. • Assist in preparing monthly, quarterly, and yearly financial reports. • Maintain accurate records of accounts payable and receivable. • Reconcile bank statements and financial records. • Support the finance department with audit requirements. • Proficiency in accounting and bookkeeping software such as: o QuickBooks, Zoho Books, or equivalent. o MS Office Suite (Word, Excel, PowerPoint, Outlook). Visa Processing & PRO Services: • Handle all matters related to employee visas, work permits, Emirates ID, and medical tests. • Submit and track visa applications through government portals (GDRFA, MOHRE, ICA). • Maintain up-to-date knowledge of visa requirements and UAE labor regulations. • Liaise with government authorities for approvals, renewals, and cancellations. • Ensure timely processing of all documentation related to residency, visas, and labor cards. • Prepare and maintain detailed visa status reports for employees. Qualifications & Requirements: • Currently based in Dubai with a valid UAE residency. • Minimum 2-5 years of experience in administration, accounting, and visa processing in Dubai. • Strong knowledge of UAE visa and immigration procedures. • Excellent communication skills in English (Arabic is a plus). • Strong organizational and multitasking abilities. • Proficiency in MS Office and accounting software. • Ability to work independently and handle confidential information with integrity. • Available to join immediately. What We Offer: • Competitive salary package. • Transportation to work location • Growth and career development opportunities. • Supportive work environment in a dynamic team.