Receptionist/Secretary

We are seeking a professional and personable Secretary to join our dynamic real estate team. The ideal candidate will have excellent communication and organizational skills, a keen eye for detail, and a pleasing personality to create a welcoming and professional environment for clients and staff alike. The secretary will be responsible for managing daily office tasks, supporting the sales, leasing and administrative teams, and ensuring smooth communication within and outside the organization. Key Responsibilities: Serve as the first point of contact for clients, visitors, and vendors – in person, on the phone, and via email Handle scheduling and coordinate appointments, meetings, and property viewings for agents and managers Prepare and maintain documents including correspondence, reports, memos, listings, contracts, and presentations Maintain office supplies and ensure proper functioning of office equipment Support the sales and leasing team with documentation, filing, and listing coordination Maintain and update databases and client records with high attention to detail Assist in marketing efforts by coordinating with design and listing teams for brochures, social media, and property signage Manage incoming and outgoing mail and courier services Ensure a clean, organized, and welcoming reception and office environment Handle confidential information with integrity and discretion To serve the guests and clients and the office team with beverages, food and the like and maintain the kitchen pantry and toilet area Required Qualifications: Minimum 1 year of experience in a secretarial or administrative role, preferably in real estate or a corporate office setting in Dubai Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable with CRM or property management software Strong written and verbal communication skills Excellent interpersonal skills and a pleasing, professional personality Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment Punctual, dependable, and proactive