Nestor collection
EXECUTIVE ASSISTANT TO CEO – FULL TIME

X8V5+24 Dubai - United Arab Emirates
? EXECUTIVE ASSISTANT TO CEO – FULL TIME
Location: Dubai, UAE
Start Date: August 15th, 2025
⏳ Contract: Full-time – Long-term position
About Nestor Confidential
Nestor Confidential is a reference in the world of luxury hospitality and short-term rentals, offering an exclusive collection of properties and unmatched guest experiences in Europe and the Middle East. As we expand our footprint in the UAE, we are looking for a highly capable Executive Assistant to directly support the CEO based in Dubai.
This is a rare opportunity to join a fast-growing group at the heart of its most strategic development phase. You will be the CEO’s right hand, ensuring that all business operations, meetings, travel, and documentation run seamlessly, with elegance and precision.
Your Role: A Key Strategic Support
As Executive Assistant, you will provide comprehensive administrative, organizational, and operational support to the CEO, allowing him to focus on high-level strategic initiatives. Your role will be crucial to the day-to-day efficiency and success of the company in the UAE and beyond.
Key Responsibilities include:
Administrative & Executive Support
Calendar management: meetings, follow-ups, and reminders
Email drafting, review and prioritization
Organizing business travel, appointments, and confidential files
Preparation of reports, presentations, and strategic documents
Booking and coordination with high-end partners, clients, and suppliers
Finance & Accounting Support
Tracking expenses and maintaining accurate records
Preparing and following up on invoices and basic budgets
Assisting with financial reports and audit documentation
Coordinating with accountants and legal advisors (Belgium & UAE)
Operational & Strategic Involvement
Supporting the CEO in key operational tasks and market expansion
Assisting in the organization of launches, meetings, property visits
Preparing high-level documentation and ensuring all files are up to date
Liaising with internal teams across Dubai, Brussels, and abroad
? Liaison & Communication
Acting as point of contact for executive-level stakeholders
Organizing VIP visits, high-profile events, and private viewings
Managing confidential communications with professionalism
Representing the CEO with utmost discretion and class
Who You Are: Profile & Skills
You are not just an assistant. You are a trusted partner, capable of handling pressure, managing sensitive information, and executing with grace. You combine efficiency, emotional intelligence, and a deep sense of responsibility.
Your Background:
Based in Dubai
Fluent in English (written and spoken) – French or Arabic is a plus
Minimum 3 years in a similar executive or personal assistant role, preferably in hospitality, real estate, or finance
Strong sense of discretion, integrity, and loyalty
Impeccable organization and ability to anticipate needs
High-level communication skills and professional appearance
Good understanding of financial documents, invoices, and budgets
Mastery of digital tools: Google Workspace, Microsoft Office, Dropbox, etc.
Why Join Us? – What We Offer
This is more than just a role – it's a stepping stone into the heart of a luxury hospitality brand with high ambitions in the Gulf region.
Compensation & Benefits Package
Salary: AED 9,000 – AED 12,000 / month (depending on experience)
Performance bonuses tied to objectives
Work phone + SIM card provided
✈️ Annual round-trip ticket to home country after 12 months
UAE employment visa & basic health insurance
? Involvement in prestigious events and property launches
Strong growth potential: opportunity to evolve into Chief of Staff position in the near future
AED 8,000-11,999