Office assistant / Secretary

An Office Assistant provides general administrative and clerical support to ensure the smooth operation of an office. This role involves a variety of tasks, including answering phones, managing correspondence, scheduling meetings, and maintaining files. Office assistants often act as the first point of contact for visitors and play a crucial role in creating a positive and welcoming environment. Key Responsibilities: Answering phones and greeting visitors: Being the first point of contact for the office, handling calls, and welcoming guests professionally. Managing correspondence: Handling mail, emails, and other forms of communication, ensuring timely and accurate delivery of information. Scheduling and coordinating: Arranging meetings, appointments, and travel arrangements, often using scheduling software. Maintaining files: Organizing and managing both physical and electronic files, ensuring easy access to important documents. Ordering and managing supplies: Keeping track of office supplies, ordering new items as needed, and ensuring adequate inventory. General administrative tasks: Performing tasks such as data entry, photocopying, and other clerical duties to support daily operations. Skills Required: Communication skills: Strong verbal and written communication skills are essential for interacting with colleagues, clients, and visitors. Organizational skills: The ability to manage multiple tasks, prioritize effectively, and maintain organized files is crucial. Attention to detail: Accuracy and meticulousness are important for tasks such as data entry, filing, and record-keeping. Technical skills: Proficiency in using office software (Word, Excel, Outlook) and other relevant technologies is often required. Problem-solving skills: The ability to identify and resolve issues that may arise in the daily operations of the office. Adaptability and flexibility: The ability to adjust to changing priorities and handle unexpected situations. ONLY INSIDE UAR Please SEND ME CV ON WHATSAPP - 056 724 1990