Administrative Assistant Facilities Management

*Maintaining employee files (digital and paper). *Updating HR databases with new hire, termination, and promotion information. *Preparing HR-related reports as requested. *Gathering and entering data for payroll processing. *Maintaining All Company documents. *Coordinate with PRO for staff Visa processing, Cancellation etc. *Need to maintain all the data, such as staff accommodations, shop rents, insurances of shops, and keep track of when these things are expiring so they can be renewed on time. *Should have good knowledge of Ms. Office (Excel & Word).* *Must be sound minded.

Candidate must be 3 to 5 years of experience advertising and printing industry. UAE driving license will be an advantage. To achieve the monthly target.

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We are seeking a detail-oriented and proactive Administrative Assistant to support our operations, training coordination, and client service efforts. The ideal candidate will play a vital role in ensuring smooth daily operations and high-quality delivery of our programs and services. Key Responsibilities: - Provide administrative support to the EduTech team and trainers -Coordinate training schedules, venue bookings, and logistics -Prepare training materials, certificates, attendance sheets, and reports -Communicate with clients and participants to confirm registrations and follow-up details -Manage emails, phone calls, and document filing (physical and digital) -Maintain and update the CRM or training database -Assist with proposal preparation, presentations, and event coordination -Support invoicing, payment follow-ups, and supplier coordination -Assist in social media and marketing tasks as needed

We are looking for a reliable and detail-oriented Administrative Assistant to join our team. **Key Responsibilities: - Assist with tasks related to company policies and documentation - Prepare and issue invoices accurately and on time - Act as the main point of contact for suppliers and assist in managing supplier relationships - Support day-to-day administrative operations as needed **What We're Looking For: - Comfortable handling multiple tasks while maintaining accuracy and organization - Strong communication skills (written and verbal) - Good knowledge of Microsoft Office or similar tools Prior experience in administration, invoicing, or finance support is a plus. Please also send your CV to the following email: job.jumi(at)gmail.com

Job Summary: We are seeking a detail-oriented and proactive Administrative Assistant to support our team and ensure the smooth day-to-day operations of the office. The ideal candidate is highly organized, efficient, and able to handle multiple tasks with professionalism and confidentiality. Key Responsibilities: - Manage daily administrative tasks including filing, data entry, and handling correspondence. - Answer and direct phone calls, take messages, and respond to emails in a timely manner. - Prepare reports, presentations, and other documents as needed. - Assist with onboarding of new employees and general HR support tasks. - Coordinate with internal departments and external vendors as needed. - Ensure the office environment is tidy, organized, and welcoming. - Support event planning and internal communication activities. - Handle confidential information with integrity and discretion. Requirements: Proven experience in an administrative or office assistant role. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication skills. Strong organizational and time management abilities. Ability to work independently and as part of a team. High level of professionalism and attention to detail. Preferred Qualifications: Experience with Odoo, Google Workspace, Excel. Bachelor's degree or diploma in business administration or related field.