Ajman Administrative Assistants Job Listings

Customer Sales Executive63360110696579110

Workable

Customer Sales Executive

About the Role: We are looking for dynamic and customer-focused Enquiry Response / Reactive Sales Executives with a background in AV equipment rentals for live events. The ideal candidate will have strong technical knowledge of AV systems, fluency in English, and excellent communication and sales skills. This is a female-only position due to client interaction requirements, and applicants should have a minimum of 3 years' experience in AV sales or customer service. Key Responsibilities: Respond to customer inquiries via email, phone, or in-person regarding AV rentals. Advise clients on the best technical solutions based on event needs. Prepare accurate quotations, proposals, and rental agreements. Follow up on leads to convert them into bookings and achieve sales targets. Coordinate with technical, operations, and logistics teams to ensure service delivery. Maintain CRM records, sales logs, and customer databases. Address client concerns and ensure a high level of service throughout. Requirements 3+ years of experience in AV rental sales, customer service, or enquiry handling. Technical knowledge of: Audio systems: Mixers, microphones, speakers, amplifiers Lighting & staging: Trussing, rigging, DMX controllers, moving heads Video equipment: LED walls, processors, media servers Special effects: Fog machines, pyrotechnics, lasers Knowledge of entertainment and event décor is an added advantage Excellent written and spoken English communication skills. Proficiency in Microsoft Office, CRM systems, and quoting tools. Team player with strong collaboration and multitasking abilities. Organized and detail-oriented, with the ability to work under pressure. Work Environment: Office-based role within a facility that includes warehouse access. May require flexibility in working hours during peak event periods. Benefits Compensation: Base Salary: AED 4,500/month Additional Allowance: Metro allowance provided Incentives: Sales commission (based on targets) and overtime as per company policy

Dubai - United Arab Emirates

Negotiable Salary

Personal Assistant to CEO63360139314051111

Workable

Personal Assistant to CEO

our client in UAE is seeking a highly organized and proactive Personal Assistant to the CEO. As a Personal Assistant, you will be responsible for providing comprehensive administrative support to the CEO and assisting in managing their day-to-day activities. You will act as a gatekeeper, manage their schedules, prioritize communications, and handle various administrative tasks to ensure smooth operations in the executive office. Responsibilities Manage the CEO's calendar, schedule appointments, and coordinate meetings Handle and prioritize incoming communications such as emails, phone calls, and correspondence Prepare and edit documents, reports, and presentations Screen and direct phone calls and visitors, providing appropriate attention and assistance Manage travel arrangements and itineraries Assist in the preparation of meetings, including agenda preparation and minute taking Coordinate and manage special projects as assigned by the CEO Provide administrative support to the executive team as needed Requirements Previous experience as a Personal Assistant to a CEO or similar role Excellent organizational and time management skills Strong verbal and written communication skills Exceptional attention to detail and accuracy Proficient in using Microsoft Office suite and other relevant software Ability to handle confidential and sensitive information with utmost discretion Flexible and adaptable to changing priorities and able to work under pressure Bachelor's degree in Business Administration or related field is preferred Proactive and self-motivated with a strong sense of professionalism Male Filipino only with sponsor change.

Dubai - United Arab Emirates

Negotiable Salary

Sales Support Specialist63360137586178112

Workable

Sales Support Specialist

Are you looking for an exciting opportunity to support a dynamic sales team in providing exceptional service to our customers? As a Sales Support Specialist at Rentokil Initial, you will play a crucial role in facilitating sales processes and ensuring the highest level of customer satisfaction. Your Responsibilities: Provide administrative support to the sales team, ensuring efficient workflow and execution of sales processes. Assist in preparing sales proposals, quotes, and contracts, ensuring accuracy and timeliness. Respond to customer inquiries and follow up on leads, delivering prompt and effective solutions. Maintain up-to-date customer records and sales activity in CRM systems. Collaborate with various departments to resolve customer issues and enhance service delivery. Support the sales team in achieving targets by analyzing sales data and providing reporting insights. Engage in continuous learning to improve sales processes and enhance customer engagement. Requirements Qualifications: Proven experience in sales support or a similar administrative role. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with CRM software (e.g., Salesforce) is preferred. Excellent organizational skills with the ability to prioritize tasks effectively. Strong written and verbal communication skills, with a focus on customer service. Detail-oriented with a proactive approach to problem-solving. A high level of professionalism and ability to work in a fast-paced environment. Key Competencies: Team Collaboration: Ability to work effectively within a team to achieve common goals. Customer Focus: Commitment to delivering exceptional service to all customers. Analytical Skills: Ability to analyze data and derive actionable insights. Adaptability: Willingness to learn and adapt to changing business needs.

Dubai - United Arab Emirates

Negotiable Salary

Workable

Junior Admin Assistant

BlackStone eIT, a leading computer software company, is seeking a highly motivated and organized individual to join our team as a Junior Administrative Assistant. As a Junior Administrative Assistant, you will play a key role in providing administrative support and ensuring the smooth operation of our office. Responsibilities Assist in daily administrative tasks, including handling correspondence, scheduling appointments, and managing calendars. Answer and direct phone calls, taking messages when necessary. Prepare and organize documents, reports, and presentations. Manage office supplies inventory and place orders as needed. Coordinate and schedule meetings, conferences, and travel arrangements. Assist in the onboarding process for new employees, including preparing new hire paperwork and coordinating orientation sessions. Provide general support to visitors and clients. Assist with special projects and other duties as assigned by the supervisor. Requirements High school diploma or equivalent. Prior administrative experience is preferred but not required. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong attention to detail and accuracy. Effective verbal and written communication skills. Ability to multitask and prioritize tasks effectively. Positive attitude, with a strong work ethic and the ability to work well in a team environment. Professional and friendly demeanor. Benefits Private Health Insurance Paid Time Off Work From Home

Dubai - United Arab Emirates

Negotiable Salary

Workable

Office Manager

BlackStone eIT, a forefront leader in the tech industry, is on the hunt for a highly organized and capable Office Manager. This pivotal role is essential for ensuring the seamless operations of our office environment. The Office Manager will effectively manage various administrative tasks and contribute to the overall productivity and morale of our team. Core Responsibilities Oversee the daily operations of the office and administer office policies and procedures. Maintain efficient office logistics, including supply inventory management and service provider coordination. Supervise administrative staff, providing training and support as needed. Coordinate meetings, travel arrangements, and appointments for team members. Manage communication channels, including direct correspondence and inquiries. Assist in the development and management of budgets related to office expenditures. Plan company events and activities to enhance team engagement and company culture. Requirements 3-5 years of office management experience, particularly in a tech-focused environment. Strong multitasking and problem-solving skills. Exceptional organizational capabilities and attention to detail. Proficiency in office management software and Microsoft Office Suite. Excellent written and verbal communication skills. Ability to adapt to a fast-paced and changing work environment. Keen understanding of budgeting and accounting principles. Benefits Private Health Insurance Paid Time Off

Dubai - United Arab Emirates

Negotiable Salary

Workable

Paralegal Specialist

BlackStone eIT is seeking a detail-oriented and knowledgeable Paralegal Specialist to join our legal team. The ideal candidate will assist in the preparation of legal documents, conduct research, and support our legal professionals in various administrative tasks. You will play a crucial role in ensuring that our legal processes run smoothly and efficiently. Responsibilities Assist attorneys in preparing and filing legal documents, including contracts, briefs, and pleadings. Conduct legal research and summarize findings to support ongoing cases and projects. Organize and maintain legal files, ensuring all documentation is accurate and up to date. Prepare and review correspondence, reports, and other legal documents. Assist in the management of case calendars and deadlines. Communicate with clients, witnesses, and third parties as necessary. Ensure compliance with all relevant legal regulations and procedures. Support the legal team in various administrative tasks, including scheduling meetings and managing documentation. Requirements Bachelor’s degree in Paralegal Studies or a related field. 4+ years of experience as a paralegal or in a legal support role. Strong knowledge of legal terminology and procedures. Excellent written and verbal communication skills. Proficiency in legal research tools and software. Ability to manage multiple tasks and work in a fast-paced environment. Exceptional attention to detail and organizational skills. Ability to maintain confidentiality and handle sensitive information.

Sharjah - United Arab Emirates

Negotiable Salary

Chief Operating Officer - Family Office63360050726659116

Workable

Chief Operating Officer - Family Office

We are seeking a proactive and high-energy Chief Operating Officer (COO) to work closely with the Head of a Family Office on a wide range of operational and strategic initiatives. The Family Office is focused on public markets investment, with a growing interest in AI-enabled opportunities and other forward-thinking ventures. This is a unique opportunity for someone who thrives in fast-paced environments, has a background in operations or startups, and is eager to contribute across multiple business functions. The role offers hands-on involvement in project execution, team coordination, and process improvement—with significant exposure to investment, tech, and innovation ecosystems. Key Responsibilities: Act as a strategic right-hand to the founder in day-to-day execution and decision-making Coordinate and oversee projects, sourcing people and resources to get things done efficiently Monitor business operations, flag issues, and drive follow-ups to resolution Identify and implement improvements to internal processes, including leveraging tech and automation tools Support planning, scheduling, and communication across various business initiatives Handle sensitive and confidential matters with discretion and professionalism Who You Are: 2–5 years of experience in operations, project management, or as an EA in a fast-paced, high-growth environment (preferably a tech startup) Passionate about technology and process optimization High initiative, resourceful, and thrives on getting things done Able to multitask, prioritize, and work independently with limited direction Quick learner, with a desire to grow and take on increasing responsibility Preferred age: 28–32 We are seeking a male candidate for this position

Dubai - United Arab Emirates

Negotiable Salary

Performance Management Specialist63369815420161117

Workable

Performance Management Specialist

BlackStone eIT is on the lookout for a dedicated and knowledgeable Performance Management Specialist to join our Human Resources team. In this pivotal role, you will be responsible for developing, implementing, and overseeing performance management strategies that drive employee engagement and organizational success. You will work closely with management and staff to ensure that performance evaluation processes align with company goals and provide meaningful feedback for employee development. Responsibilities Design and implement performance management systems and processes, including goal setting, performance evaluations, and development plans Provide training and resources to managers and employees on effective performance management practices Collaborate with department heads to align performance metrics with business objectives Monitor performance appraisal cycles and ensure timely and constructive feedback is provided Analyze performance data to identify trends, issues, and opportunities for improvement Support succession planning and talent management initiatives Develop and maintain performance management tools and resources Stay current on industry best practices and trends related to performance management Foster a culture of continuous feedback and employee development throughout the organization Requirements Bachelor's degree in Human Resources, Business Administration, or a related field 3+ years of experience in performance management, employee development, or a related HR capacity Strong understanding of performance management principles and best practices Experience in designing and implementing performance appraisal systems Excellent communication and interpersonal skills, with the ability to influence and collaborate at all levels Analytical mindset with strong problem-solving capabilities Proficient in using HRIS and performance management software Ability to maintain confidentiality and handle sensitive employee information Strong organizational skills with attention to detail and accuracy

Sharjah - United Arab Emirates

Negotiable Salary

Executive Assistant/Personal Assistant/Office manager63360048704002118

Workable

Executive Assistant/Personal Assistant/Office manager

We are seeking a multi-talented and resourceful professional to take on the combined role of Executive Assistant, Personal Assistant, and Office Manager. This all-in-one position is ideal for a proactive self-starter with a "can-do" attitude who thrives in dynamic environments and excels at juggling diverse responsibilities. Key Responsibilities: Executive & Personal Assistance: Provide end-to-end support to senior executives, managing complex schedules, travel arrangements, and confidential communications. Act as the primary point of contact between executives and internal/external stakeholders. Anticipate executive needs and proactively address administrative tasks and special projects. Office Management: Oversee the smooth day-to-day operations of the office, ensuring a professional and efficient workspace. Manage relationships with vendors, service providers, and internal teams to maintain office functionality. Plan and coordinate company events, meetings, and employee engagement activities. Project & Workflow Coordination: Take ownership of cross-departmental projects, ensuring timely delivery and alignment with organizational goals. Prepare detailed reports, presentations, and documentation to support decision-making. Conduct research on various topics to assist with business strategy and operations. Financial & Administrative Oversight: Maintain accurate records of financial transactions, including budgets and expense reporting. Liaise with finance teams to ensure compliance with internal and international financial policies. Optimize administrative processes to enhance efficiency and minimize redundancy. Qualifications & Skills: Educational Background: Bachelor’s degree in Business Administration, Finance, or a related field. Experience: Proven experience in a hybrid role encompassing Executive Assistance, Personal Assistance, and Office Management. Background in finance or working within international organizations is essential. Experience in multinational corporate environments with an understanding of global business practices. Core Competencies: Outstanding organizational and multitasking abilities, with a knack for prioritization. Exceptional communication skills, both written and verbal, with fluency in English. Advanced proficiency in MS Office Suite and other productivity tools. Ability to work independently, exercise sound judgment, and demonstrate a high level of initiative.

Dubai - United Arab Emirates

Negotiable Salary