Reception with Document control skills

Job Summary: We are seeking a driven and detail-oriented Executive Coordinator to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated UAE National who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives. Key Responsibilities: Organize executive schedules, meetings, and travel Prepare reports, presentations, and meeting materials Draft emails, memos, and other communications Help plan and coordinate meetings, events, and projects Collect and organize data to support decision-making Communicate with internal teams and external contacts on behalf of executives Track tasks and ensure follow-up across departments Handle sensitive information with confidentiality Provide general administrative support as needed Requirements UAE National (Emirati) with a valid Family Book Diploma or Bachelor's degree in Business Administration, Management, or a related field Strong communication skills in both English and Arabic Experience in an administrative, coordination, or support role Proficient in MS Office (Word, Excel, PowerPoint, Outlook) Excellent organizational and time-management skills Preferred Attributes: Eagerness to learn and grow into more senior roles Positive and professional attitude Ability to handle sensitive information with integrity Team-oriented and proactive work ethic Benefits Career development with opportunities for advancement A stable and professional working environment Competitive salary with performance-based incentives Full medical insurance and annual leave entitlements Exposure to executive-level operations and strategic functions

Join a fast-growing company present in over eight countries as an Executive Assistant to the CEO. This role combines on-site support in Dubai with the flexibility to work remotely when appropriate, handling errands, document management, calendar coordination, and basic bookkeeping. If you’re eager to break into the business world, have excellent presence and a positive, can-do attitude, this is your opportunity. Key Responsibilities Run local errands and on-site tasks across Dubai as needed Digitize, file, and complete administrative documents Collect, organize, and track invoices and expense receipts Maintain basic bookkeeping records in Excel or light ERP Manage the CEO’s calendar: appointments, meetings, and travel logistics Prepare executive reports and presentations (PowerPoint / Google Slides) Coordinate small events, meetings, and occasional regional travel Requirements Fluent Spanish (spoken and written) is absolutely essential Strong English communication skills No prior experience required—just a willingness to learn Age between 20 and 30 years Dynamic personality with excellent presence and a positive attitude Highly organized, detail-oriented, and proactive Residence in Dubai and immediate availability Bonus: own car and willingness to travel What We Offer AED 6,000 per month + performance bonus Flexible blend of office and remote work Performance reviews and growth opportunities in an international team Additional vacation days and team-building activities Send your CV in English and Spanish

Job Summary: We are seeking a driven and detail-oriented Executive Coordinator to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated UAE National who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives. Key Responsibilities: Organize executive schedules, meetings, and travel Prepare reports, presentations, and meeting materials Draft emails, memos, and other communications Help plan and coordinate meetings, events, and projects Collect and organize data to support decision-making Communicate with internal teams and external contacts on behalf of executives Track tasks and ensure follow-up across departments Handle sensitive information with confidentiality Provide general administrative support as needed Requirements UAE National (Emirati) with a valid Family Book Diploma or Bachelor's degree in Business Administration, Management, or a related field Strong communication skills in both English and Arabic Experience in an administrative, coordination, or support role Proficient in MS Office (Word, Excel, PowerPoint, Outlook) Excellent organizational and time-management skills Preferred Attributes: Eagerness to learn and grow into more senior roles Positive and professional attitude Ability to handle sensitive information with integrity Team-oriented and proactive work ethic Benefits Career development with opportunities for advancement A stable and professional working environment Competitive salary with performance-based incentives Full medical insurance and annual leave entitlements Exposure to executive-level operations and strategic functions

We are hiring a Receptionist / Front Desk staff to join our team. The ideal candidate will be responsible for welcoming visitors, handling front-desk operations, and supporting administrative tasks. Key Responsibilities: Greet and assist visitors in a professional manner Answer incoming calls and direct them appropriately Manage front desk operations and maintain a clean reception area Handle basic inquiries and provide accurate information Schedule appointments and manage meeting rooms Assist with clerical tasks such as filing, scanning, and data entry Requirements: Good communication and interpersonal skills Basic computer knowledge (MS Office) Presentable and professional appearance Previous receptionist or customer service experience is a plus Friendly, polite, and organized Interested applicants, please send your CV via WhatsApp: +971 547255342

BlackStone eIT, a forefront leader in the tech industry, is on the hunt for a highly organized and capable Office Manager. This pivotal role is essential for ensuring the seamless operations of our office environment. The Office Manager will effectively manage various administrative tasks and contribute to the overall productivity and morale of our team. Core Responsibilities Oversee the daily operations of the office and administer office policies and procedures. Maintain efficient office logistics, including supply inventory management and service provider coordination. Supervise administrative staff, providing training and support as needed. Coordinate meetings, travel arrangements, and appointments for team members. Manage communication channels, including direct correspondence and inquiries. Assist in the development and management of budgets related to office expenditures. Plan company events and activities to enhance team engagement and company culture. Requirements 3-5 years of office management experience, particularly in a tech-focused environment. Strong multitasking and problem-solving skills. Exceptional organizational capabilities and attention to detail. Proficiency in office management software and Microsoft Office Suite. Excellent written and verbal communication skills. Ability to adapt to a fast-paced and changing work environment. Keen understanding of budgeting and accounting principles. Benefits Private Health Insurance Paid Time Off

Key Responsibilities: Welcome guests and clients with warmth and professionalism Answer calls, screen inquiries, and handle messaging with accuracy Manage company emails, draft replies, and maintain timely communication Maintain and organize physical and digital filing systems Coordinate meetings, appointments, and internal schedules Prepare meeting agendas, take minutes, and follow up on action points Assist in document creation, formatting, printing, and scanning Support travel bookings, visa processing, and calendar planning Draft basic content using ChatGPT for letters, emails, and reports Assist in managing social media (posting updates, replying to DMs, coordinating content ideas) Use AI tools like ChatGPT or Canva for simple creative or admin tasks Keep the front desk and common areas tidy and presentable Coordinate courier pick-ups/deliveries and vendor follow-ups Maintain stock of office supplies and place orders as required Assist senior management with ad hoc tasks and daily operations