Female Filipino Family Personal Assistant

Position Summary The Family Personal Assistant (FPA) will provide comprehensive support to a high-net-worth family, ensuring seamless management of personal, family, and household affairs. The role requires discretion, professionalism, exceptional organizational skills, and the ability to multitask in a dynamic environment. Things to remember for this role: • Being accessible during evenings or weekends for urgent matters • Working on weekends if the need arises • Travel with the family member/s maybe required Key Responsibilities Administrative Support • Manage complex personal and family calendars, including scheduling appointments, coordinating travel, and organizing events. • Serve as the primary point of contact for family members, vendors, and service providers. • Handle correspondence, including emails, phone calls, and mail, ensuring prompt and appropriate responses – (if and when required) • Prepare and maintain documents, presentations, and reports as needed. • Conducting thorough research to provide multiple options for any given need (e. g. , service providers, cost-saving measures). • Manage communications with other staff and external contacts. • Anticipating problems and presenting potential solutions before they escalate Travel Coordination • Arrange domestic and international travel, including flights, accommodations, visas, and ground transportation. • Create detailed travel itineraries, ensuring all preferences and requirements are met. • Visa application Household Management • Coordinate lease renewal, liaising with the Landlord • Coordinate property maintenance, repairs, and improvements • Liaising with contractors and service providers. • Manage car renewals, car servicing • Procurement /Ordering of items when required • Ad hoc drop off and collection of deliveries (when needed) Financial & Legal Support • Track and manage personal expenses, ensuring timely payment of bills and accurate record-keeping. • Liaise with accountants, lawyers, and financial advisors on behalf of the family. (if and when its needed) • Assist with budgeting and expense reporting as required. Qualifications • Must be fluent in English • Proven experience as a Personal Assistant to high-net-worth individuals or in a similar role. • Exceptional organizational and time-management skills. • Ability to maintain the highest level of confidentiality and discretion. • Strong written and verbal communication skills. • Proficiency in Microsoft Office Suite, scheduling tools, and relevant technology platforms. • Flexibility to travel and work outside of standard hours when required. • Knowledge of luxury lifestyle management is an asset. Key Competencies • Proactive and resourceful problem-solving abilities. • Meticulous attention to detail. • Adaptable and calm under pressure. • Strong interpersonal skills to interact effectively with family members, staff, and external parties. Working Conditions • Full-time position with occasional on-call responsibilities. • Primarily based in UAE with occasional travel to secondary residences or international locations. • With drivers license preferred • Age 25 to 40