Browse
···
Log in / Register

Executive Assistant & Office Manager

Negotiable Salary

Supertech Group

Dubai - United Arab Emirates

Favourites
Share

Description

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average? If yes, then this is the job you're looking for, webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA. Role Overview: We are seeking a proactive, highly organized, and resourceful Executive Assistant & Office Manager to support our COO and manage the administrative operations of our newly established Dubai office. This dual-role position is critical in ensuring operational efficiency, supporting executive priorities, and establishing a well-functioning and professional office environment as we scale into the region. Key Responsibilities: Executive Support (COO): Provide high-level administrative support to the COO, including calendar management, meeting coordination, travel arrangements, and expense tracking. Act as a gatekeeper and point of contact for internal and external stakeholders on behalf of the COO. Prepare reports, presentations, briefing documents, and meeting notes. Track key action items and ensure timely follow-up and execution across departments. Assist with COO’s project management needs, including tracking milestones for strategic initiatives and acquisitions. Office Management (Dubai Office): Own all administrative aspects of the Dubai office, including office supplies, facilities management, vendor relationships, and IT coordination. Support the setup and ongoing management of office systems, processes, and tools in line with regional compliance and global standards. Liaise with building management, utilities, and service providers to ensure smooth daily operations. Manage onboarding logistics for new hires in the Dubai office (workspace, access, equipment, etc.). Maintain an organized and welcoming office environment aligned with the company’s brand and culture. Requirements 5+ years’ experience in an Executive Assistant, Office Manager, or similar administrative role, ideally in a high-growth or international environment. Experience supporting C-level executives and managing office administration. Strong organizational skills, with the ability to multitask and prioritize in a fast-paced environment. Discretion and professionalism in handling sensitive information. Strong written and verbal communication skills in English; Arabic is a plus. Proficient in Google Workspace and Microsoft Office; experience with project management tools is a plus. Personal Attributes: Proactive and solutions-oriented with a "no task too small" attitude. Comfortable working independently and taking initiative in a startup-to-scale-up environment. High attention to detail and a sense of ownership. Strong interpersonal skills and a collaborative mindset. Adaptable and comfortable with ambiguity during periods of growth and change.


Location
Dubai - United Arab Emirates
Show Map

Workable
2,033listings

You may also like

Driven Properties
Executive Coordinator (Emirati Talent)
Dubai - United Arab Emirates
Job Summary: We are seeking a driven and detail-oriented Executive Coordinator to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated UAE National who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives. Key Responsibilities: Organize executive schedules, meetings, and travel Prepare reports, presentations, and meeting materials Draft emails, memos, and other communications Help plan and coordinate meetings, events, and projects Collect and organize data to support decision-making Communicate with internal teams and external contacts on behalf of executives Track tasks and ensure follow-up across departments Handle sensitive information with confidentiality Provide general administrative support as needed Requirements UAE National (Emirati) with a valid Family Book Diploma or Bachelor's degree in Business Administration, Management, or a related field Strong communication skills in both English and Arabic Experience in an administrative, coordination, or support role Proficient in MS Office (Word, Excel, PowerPoint, Outlook) Excellent organizational and time-management skills Preferred Attributes: Eagerness to learn and grow into more senior roles Positive and professional attitude Ability to handle sensitive information with integrity Team-oriented and proactive work ethic Benefits Career development with opportunities for advancement A stable and professional working environment Competitive salary with performance-based incentives Full medical insurance and annual leave entitlements Exposure to executive-level operations and strategic functions
Negotiable Salary
High Street Resources
Executive Assistant/Personal Assistant/Office manager
Dubai - United Arab Emirates
We are seeking a multi-talented and resourceful professional to take on the combined role of Executive Assistant, Personal Assistant, and Office Manager. This all-in-one position is ideal for a proactive self-starter with a "can-do" attitude who thrives in dynamic environments and excels at juggling diverse responsibilities. Key Responsibilities: Executive & Personal Assistance: Provide end-to-end support to senior executives, managing complex schedules, travel arrangements, and confidential communications. Act as the primary point of contact between executives and internal/external stakeholders. Anticipate executive needs and proactively address administrative tasks and special projects. Office Management: Oversee the smooth day-to-day operations of the office, ensuring a professional and efficient workspace. Manage relationships with vendors, service providers, and internal teams to maintain office functionality. Plan and coordinate company events, meetings, and employee engagement activities. Project & Workflow Coordination: Take ownership of cross-departmental projects, ensuring timely delivery and alignment with organizational goals. Prepare detailed reports, presentations, and documentation to support decision-making. Conduct research on various topics to assist with business strategy and operations. Financial & Administrative Oversight: Maintain accurate records of financial transactions, including budgets and expense reporting. Liaise with finance teams to ensure compliance with internal and international financial policies. Optimize administrative processes to enhance efficiency and minimize redundancy. Qualifications & Skills: Educational Background: Bachelor’s degree in Business Administration, Finance, or a related field. Experience: Proven experience in a hybrid role encompassing Executive Assistance, Personal Assistance, and Office Management. Background in finance or working within international organizations is essential. Experience in multinational corporate environments with an understanding of global business practices. Core Competencies: Outstanding organizational and multitasking abilities, with a knack for prioritization. Exceptional communication skills, both written and verbal, with fluency in English. Advanced proficiency in MS Office Suite and other productivity tools. Ability to work independently, exercise sound judgment, and demonstrate a high level of initiative.
Cookie
Cookie Settings
© 2025 Servanan International Pte. Ltd.